Bilingual Meeting Coordinator - Events & Pharma Focus

American Express Global Business Travel; Chihuahua; On-site; MXN 180,000 - 240,000; Full time

Job summary

American Express Global Business Travel in Mexico is seeking a program coordinator to apply a business program management system to lead programs, build reporting, and maintain records in line with company policies.

You will craft forms, process supplier invoices, and reconcile events and expenses, supporting the team and clients with accurate documentation.

Candidates should have bilingual English-Spanish skills, 1 year in meetings industry, and strong MS Word/Excel with CVENT experience.

Qualifications

• 1 year of business experience in meetings industry
• Solid understanding in pharma event industry preferred
• 6 months to 1 year of past meeting planning skills preferred
• Experience in administrative tasks within the events field
• Detail oriented
• Microsoft Word and Excel experience – Intermediate/sophisticated level is a plus
• Experience with meeting industry technology a plus, especially for attendee registration (CVENT)

Responsibilities

• Applies business program management system to lead programs.
• Builds and handles reporting timeline, documents, and spreadsheets for assigned programs, as required by team and client.
• Maintains accurate records, data input, and complete file management as outlined in Amex GBT Meetings & Events and client policies and procedures.
• Crafts and delivers custom forms/reports to client and team such as sign-in sheets, breakout schedules, rooming lists, transportation, etc.
• Process supplier invoices as required.
• Reconciles events and expenses as needed

Skills

Bilingual English - Spanish

Administrative tasks

Detail oriented

Microsoft Word and Excel

CVENT familiarity

Meeting planning experience

Tools

CVENT

Microsoft Word

Microsoft Excel

Job description

American Express Global Business Travel in Mexico is seeking a program coordinator to apply a business program management system to lead programs, build reporting, and maintain records in line with company policies.

You will craft forms, process supplier invoices, and reconcile events and expenses, supporting the team and clients with accurate documentation.

Candidates should have bilingual English-Spanish skills, 1 year in meetings industry, and strong MS Word/Excel with CVENT experience.