Airport Administrative Assistant | Travel Perks & Growth

American Airlines Inc.; Cancún; Presencial; MXN 180.000 - 300.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Travel perks

Health benefits

Wellness programs

Employee discounts

Descripción de la vacante

American Airlines in Cancún is seeking an Administrative Assistant to provide comprehensive administrative and operational support to airport leadership and teams. This role ensures smooth office operations and effective communication with internal and external stakeholders.

You will manage calendars, meetings, reports, travel logistics, and vendor coordination while maintaining high organizational standards.

Formación

• High school diploma or equivalent.
• Previous administrative support experience.
• Fluency in written and spoken English and Spanish.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong organizational, customer service, and problem-solving skills.
• Ability to work independently with minimal supervision.
• Must possess legal authorization to live and work in Mexico without company sponsorship.
• Must have a valid U.S. tourist visa.

Responsabilidades

• Provide administrative support to leaders and team members, including managing daily office activities and priorities.
• Answer and direct incoming phone calls and correspondence.
• Coordinate calendars, schedule meetings, and prepare meeting materials and notes.
• Develop and maintain reports, presentations, and other business documents.
• Manage office supply inventory and coordinate vendor relationships.
• Submit, track, and reconcile expense reports.
• Welcome and support visitors, vendors, and business partners.
• Process and code invoices through the Coupa system.
• Maintain attendance and workforce records within the ITAS system.
• Partner with internal departments on team member administrative matters.
• Prepare weekly, monthly, quarterly, and annual business reports.
• Coordinate travel arrangements, hotel accommodations, and meeting logistics.
• Organize team meetings, town halls, and special events.
• Serve as a liaison for internal and external customers, vendors, and stakeholders.
• Support special projects and perform additional duties as assigned.

Conocimientos

Administrative excellence

Time management

Multitasking

Attention to detail

Customer service

Relationship management

Professional communication

Vendor coordination

Educación

High school diploma

Herramientas

Microsoft Office

Descripción del empleo

American Airlines in Cancún is seeking an Administrative Assistant to provide comprehensive administrative and operational support to airport leadership and teams. This role ensures smooth office operations and effective communication with internal and external stakeholders.

You will manage calendars, meetings, reports, travel logistics, and vendor coordination while maintaining high organizational standards.