Airport Admin Specialist | Multilingual & Travel Perks

American Airlines Inc.; Cancún; On-site; MXN 240,000 - 300,000; Full time

Benefits offered by this job

Travel Perks

Health Benefits

Wellness Programs

Additional Benefits

Job summary

American Airlines Inc. in Cancun is seeking an Administrative Assistant to provide comprehensive administrative and operational support to airport leadership and teams.

You will serve as a key point of contact for internal and external stakeholders while ensuring efficient office operations and processes. The role includes coordinating calendars, preparing reports and materials, managing invoices and expenses, handling travel arrangements, and supporting special projects.

Qualifications

• High school diploma or equivalent.
• Fluency in written and spoken English and Spanish.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong organizational, customer service, and problem-solving skills.
• Ability to work independently with minimal supervision.
• Must possess legal authorization to live and work in Mexico without company sponsorship.
• Must have a valid U.S. tourist visa.

Responsibilities

• Provide administrative support to leaders and team members, including managing daily office activities and priorities.
• Answer and direct incoming phone calls and correspondence.
• Coordinate calendars, schedule meetings, and prepare meeting materials and notes.
• Develop and maintain reports, presentations, and other business documents.
• Manage office supply inventory and coordinate vendor relationships.
• Submit, track, and reconcile expense reports.
• Welcome and support visitors, vendors, and business partners.
• Process and code invoices through the Coupa system.
• Maintain attendance and workforce records within the ITAS system.
• Partner with internal departments on team member administrative matters.
• Prepare weekly, monthly, quarterly, and annual business reports.
• Coordinate travel arrangements, hotel accommodations, and meeting logistics.
• Organize team meetings, town halls, and special events.
• Serve as a liaison for internal and external customers, vendors, and stakeholders.
• Support special projects and perform additional duties as assigned.

Skills

Administrative support

Microsoft Office proficiency

Time management

Multitasking

Attention to detail

Customer service orientation

Relationship management

Professional communication

Vendor coordination

Education

High school diploma

Job description

American Airlines Inc. in Cancun is seeking an Administrative Assistant to provide comprehensive administrative and operational support to airport leadership and teams.

You will serve as a key point of contact for internal and external stakeholders while ensuring efficient office operations and processes. The role includes coordinating calendars, preparing reports and materials, managing invoices and expenses, handling travel arrangements, and supporting special projects.