A.R. Clerk

Veritiv Corporation; Chihuahua; On-site; MXN 223,000 - 402,000; Full time

Job summary

Veritiv Corporation is seeking a Collections Specialist to optimize cash flow for assigned accounts through proactive communication, investigation, and reconciliation. The role requires strong English and Spanish language skills and experience with credit and invoicing processes.

The candidate will manage a portfolio of accounts, pursue delinquent payments, and coordinate with Sales and Credit teams to resolve disputes and ensure timely collections. A degree and relevant experience are preferred.

Qualifications

• Requires strong oral and written communication in English and Spanish.
• Three or more years of commercial credit or collection experience.
• Bachelor or Associate Degree or equivalent is desirable.

Responsibilities

• Maintains a portfolio of accounts to facilitate on-time payments and delinquency recovery.
• Contacts customers via phone and email regarding invoices, credits, and disputes.
• Documents all collection interactions and follow-ups, including promises to pay.
• Researches and resolves disputes and confirms payments through invoicing systems.
• Escalates unresolved issues to the Credit Manager and reports delinquency trends.

Skills

Bilingual English/Spanish

Customer focus

Organizational skills

Problem solving

Negotiation

Education

Bachelor or Associate Degree or equivalent

Tools

Oracle

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

Job Summary and Scope

Under general supervision and following established guidelines, performs key collection functions for assigned accounts. Optimizes cash flow by providing excellent investigative, problem solving and account reconciliation skills. Must possess effective verbal and written communication skills in English and spanish as this position interfaces with a wide range of external and internal international customers.

Job Responsibilities

Strong customer focused orientation. Establishes and maintains positive relationships with customers both internal and external. Strong organizational and project management skills. Monitors a specific portfolio of accounts and initiates action to facilitate on-time payment of invoices and to recover delinquent receivable. Collects relevant information that is needed to affect payment, including obtaining copies of invoices, proofs of delivery, credit memos and on account payments. Customer contact (via phone and e-mail) regarding delinquent invoices, credit memos, invalid deductions, on account payments, customer disputes and terms discrepancies. Documents all customer collection contacts (both internal and external), specifically promises to pay, agreements and information requests. Consistent follow up to insure customer information requests have been satisfied and commitments have been met. Proficient in gaining access to and enter invoices for customers so we can obtain payment via a third party invoicing system. Researches and resolves customer disputes and issues. Identifies and follows up on customer payment issues regarding terms of sale. Communicates with Sales regarding receivable issues that cannot be resolved through normal payables contacts. Escalate as needed to credit manager for direction if impasse is reached. Informs Manager of any issues impacting the corporate DSO and receivable delinquency objectives. Insures customer billing address and terms are accurately reflected in the Customer Master File. Prepares reports to reflect status of collection activity and key delinquency issues. Reconciliation of account balances including following up on unauthorized short payments as well as any over payments. (Unless being worked by Deductions team) Identify and reconcile sales tax deductions by either collecting these deductions or securing the required exemption certificate. Process credit card payments as required and be sure they are approved. Ability to develop strategy while engaging effective tactics for consistent acceptable results. Assist with the accurate application of any unidentified cash payments. General understanding of accounting as it relates to accounts receivable principles.

Order Review Responsibility

Initiates appropriate credit action on those orders that have failed the credit checking review as guided by Veritiv Policies. Has basic understanding of credit, risk factors and D&B reports. Has ability to make judgments and release orders for multiple collectors based on manager's guidelines for over limit and past due situations. Contacts customer or has collector contact customer for payment information. Knows when to elevate to credit manager. Is skilled in handling and communicating to sales and customer when appropriately leveraging orders. Requests increased credit lines for customers who have exhibited timely payment patterns and have exceeded their established line of credit. Communicates negative payment trends and other critical customer issues to Sales and the Financial Analyst group. Communicates customer referral order issues with Credit management and Sales to affect resolutions in line with Corporate objectives. Ability to understand and interpret market factors and risk

Other Responsibilities /Skills

Maintains effective communication and negotiation skills with external customers effect collections while maintaining customer good will.

Qualifications / Knowledge & Experience

Requires strong oral and written communication skills in both language (English/Spanish) Demonstrates above average proficiency in PC applications, Microsoft Outlook, Excel, Word, and other applications as required. Ability to multi-task and prioritize workload. Above average analytical and problem solving skills. Competency in of Oracle Excellent organization and time management skills. Self motivated with the ability to work in a team environment. Three or more years of commercial credit experience. Bachelor or Associates Degree or equivalent is desirable #Mexico Veritiv has an expansive North American network with more than 160 locations, and we do business with more than half of the Fortune 500. We're a big company, but we’re also a new company, shaping our systems and processes to support a successful and sustainable future. We don't just encourage an entrepreneurial spirit, we embody it. Are you looking to join a company where you feel empowered in your work and your job is not just a job, but a path toward a rewarding and successful career? Do you want to be part of a company that customers and suppliers not only want to do business with but need to do business with? If you answered yes, then Veritiv might be the place for you. We encourage you to learn about and apply to Veritiv if you seek a unique work experience, where diverse ideas are met with enthusiasm, and where you can realize your full potential.