06 - Bilingual Executive Assistant (AI-Powered)

Cobalto Talent; Culiacán; Remote; MXN 753,000 - 1,318,000; Full time

Benefits offered by this job

Remote work

Direct work with founders

AI-enabled workflow tools

Job summary

CobaltoTalent is seeking a proactive Executive Assistant to partner with the CEO. This remote LATAM role focuses on leveraging AI to manage calendars, draft communications, and streamline workflows.

You will act as a gatekeeper, draft replies, and summarize long threads with Generative AI tools. The ideal candidate is bilingual, highly organized, and comfortable using AI to automate tasks and handle confidential information.

Qualifications

• 2–4 years of experience as an Executive Assistant or similar role supporting C-level executives.
• Near-native English proficiency (C1/C2) required; exceptional written and verbal skills.
• Daily experience using Generative AI tools to boost productivity and draft communications.
• High technical aptitude with Google Workspace, MS 365, Slack, and Zoom.

Responsibilities

• Provide high-level administrative support including complex calendar management and travel arrangements.
• Gatekeeper for executive inbox; draft context-aware replies using AI tools.
• Coordinate meetings and generate meeting minutes with AI transcription tools.
• Conduct rapid online research; synthesize data into executive summaries.
• Assist with lightweight project management and CRM data entry.
• Anticipate needs and deploy digital tools to streamline workflows.

Skills

AI tools usage

Executive support

English proficiency

Tools

Google Workspace

Microsoft 365

Slack

Zoom

Asana

ClickUp

Notion

CRM software

Job description

06 - Bilingual Executive Assistant (AI-Powered)

Work Model: 100% Remote (LATAM)

About the Role

We are seeking a highly proactive and tech-forward Executive Assistant to partner directly with our CEO/Founders. In this role, you are not just managing calendars; you are a strategic operator who leverages Artificial Intelligence to multiply your output, protect the executive’s time, and streamline daily workflows. The ideal candidate is fully bilingual, exceptionally organized, and deeply comfortable using Generative AI tools to automate routine tasks, draft communications, and handle administrative heavy lifting in seconds instead of hours.

Key Responsibilities

• Provide high-level administrative support, including complex calendar management, scheduling, and travel arrangements.
• Act as the ultimate gatekeeper, managing the executive’s inbox and utilizing AI tools (like ChatGPT, Claude, or Gemini) to draft professional, context-aware replies and summarize long email threads.
• Coordinate meetings and utilize AI transcription tools (e.g., Otter.ai, Fireflies, Fathom) to automatically generate meeting minutes, extract action items, and ensure follow-up.
• Conduct rapid online research for special projects, using AI to synthesize large amounts of data into concise executive summaries.
• Assist with lightweight project management and CRM data entry, ensuring nothing falls through the cracks.
• Anticipate the executive’s needs and proactively deploy digital tools to solve administrative bottlenecks before they impact the team.

Required Skills & Experience

• 2-4 years of experience as an Executive Assistant, Virtual Assistant, or in a similar administrative role supporting C-level executives.
• Near-native English proficiency (C1/C2) is strictly required; exceptional written and verbal communication skills.
• Proven, daily experience using Generative AI tools (ChatGPT, Copilot) to enhance personal productivity, draft documents, and solve administrative problems.
• High technical aptitude: expert in Google Workspace / Microsoft 365, Slack, and Zoom.
• Familiarity with project management tools (Asana, ClickUp, Notion) and modern CRMs.
• Impeccable organization, extreme discretion with confidential information, and a proactive, tech-first mindset.

What We Offer

• Competitive compensation.
• 100% remote work structure with a standard Monday-Friday schedule (US Time Zones).
• The opportunity to work directly with business owners and act as a key player in their daily success.