06 - Bilingual Executive Assistant (AI-Powered)

Cobalto Talent; Colima; Remote; MXN 678,000 - 1,130,000; Full time

Benefits offered by this job

Competitive compensation

100% remote work structure

Job summary

CobaltoTalent is seeking a proactive Executive Assistant to partner with the CEO. This role leverages Generative AI to automate tasks, manage complex calendars, travel, and inboxes while maintaining discretion and high organization in a fully remote LATAM setup.

The ideal candidate is bilingual in English (C1/C2) with 2-4 years of C-level support experience and strong tech skills across Google Workspace, Microsoft 365, Slack, Zoom and modern PM tools.

Qualifications

• 2-4 years of experience as an Executive Assistant, Virtual Assistant, or similar role supporting C-level executives.
• Near-native English proficiency (C1/C2) is required with excellent written and spoken skills.
• Proven daily use of Generative AI tools (ChatGPT, Copilot) to boost productivity and draft documents.
• Strong technical skills with Google Workspace / Microsoft 365, Slack, and Zoom.

Responsibilities

• Provide high-level administrative support including calendar management, scheduling, and travel arrangements.
• Manage executive inboxes and draft replies using AI tools for context-aware responses.
• Coordinate meetings and generate notes with AI transcription tools; extract action items and track follow-up.
• Conduct rapid online research and summarize data into concise executive briefs.
• Assist with lightweight project management and CRM data entry to prevent bottlenecks.
• Anticipate needs and deploy digital tools to streamline workflows for the executive.

Skills

Executive Assistant

Bilingual English

Generative AI tools

Google Workspace

Microsoft 365

Slack

Zoom

Asana

ClickUp

Notion

Tools

Google Workspace

Microsoft 365

Slack

Zoom

Asana

ClickUp

Notion

Job description

06 - Bilingual Executive Assistant (AI-Powered)

Work Model: 100% Remote (LATAM)

About the Role

We are seeking a highly proactive and tech-forward Executive Assistant to partner directly with our CEO/Founders. In this role, you are not just managing calendars; you are a strategic operator who leverages Artificial Intelligence to multiply your output, protect the executive’s time, and streamline daily workflows. The ideal candidate is fully bilingual, exceptionally organized, and deeply comfortable using Generative AI tools to automate routine tasks, draft communications, and handle administrative heavy lifting in seconds instead of hours.

Key Responsibilities

• Provide high-level administrative support, including complex calendar management, scheduling, and travel arrangements.
• Act as the ultimate gatekeeper, managing the executive’s inbox and utilizing AI tools (like ChatGPT, Claude, or Gemini) to draft professional, context-aware replies and summarize long email threads.
• Coordinate meetings and utilize AI transcription tools (e.g., Otter.ai, Fireflies, Fathom) to automatically generate meeting minutes, extract action items, and ensure follow-up.
• Conduct rapid online research for special projects, using AI to synthesize large amounts of data into concise executive summaries.
• Assist with lightweight project management and CRM data entry, ensuring nothing falls through the cracks.
• Anticipate the executive’s needs and proactively deploy digital tools to solve administrative bottlenecks before they impact the team.

Required Skills & Experience

• 2-4 years of experience as an Executive Assistant, Virtual Assistant, or in a similar administrative role supporting C-level executives.
• Near-native English proficiency (C1/C2) is strictly required; exceptional written and verbal communication skills.
• Proven, daily experience using Generative AI tools (ChatGPT, Copilot) to enhance personal productivity, draft documents, and solve administrative problems.
• High technical aptitude: expert in Google Workspace / Microsoft 365, Slack, and Zoom.
• Familiarity with project management tools (Asana, ClickUp, Notion) and modern CRMs.
• Impeccable organization, extreme discretion with confidential information, and a proactive, tech-first mindset.

What We Offer

• Competitive compensation.
• 100% remote work structure with a standard Monday-Friday schedule (US Time Zones).
• The opportunity to work directly with business owners and act as a key player in their daily success.