06 - Bilingual Executive Assistant (AI-Powered)

Cobalto Talent; Ciudad de México; Remote; MXN 791,000 - 1,280,000; Full time

Benefits offered by this job

Competitive compensation

100% remote LATAM

Work with founders

Job summary

CobaltoTalent is seeking a proactive Executive Assistant to partner directly with our CEO/Founders. You will manage calendars, travel, and communications, using Generative AI to draft replies and summarize threads.

The ideal candidate is bilingual (English native-level) and highly organized, comfortable integrating AI tools to automate routine tasks and deliver results in seconds rather than hours. This 100% remote LATAM role enables flexible scheduling across time zones.

Qualifications

• 2-4 years in an Executive Assistant or similar role supporting C-level executives.
• Near-native English (C1/C2) required; exceptional written and verbal communication.
• Proven daily experience using Generative AI to enhance productivity, draft documents, and automate tasks.
• High technical aptitude with Google Workspace / Microsoft 365, Slack, and Zoom.
• Familiarity with project management tools (Asana, ClickUp, Notion) and modern CRMs.
• Impeccable organization and discretion with confidential information; proactive, tech-first mindset.

Responsibilities

• Provide high-level administrative support including complex calendar management, scheduling, and travel arrangements.
• Act as gatekeeper, managing executive inboxes and using AI tools to draft replies and summarize threads.
• Coordinate meetings and use AI transcription tools to generate minutes, extract actions, and ensure follow-up.
• Conduct rapid online research for projects, using AI to synthesize data into concise summaries.
• Assist with lightweight project management and CRM data entry, ensuring nothing falls through the cracks.
• Anticipate executive needs and deploy digital tools to solve bottlenecks before they impact the team.

Skills

Calendar management

English proficiency

Generative AI tools

Tech proficiency

Project management tools

Tools

Google Workspace

Microsoft 365

Slack

Zoom

Asana

ClickUp

Notion

CRM tools

Job description

06 - Bilingual Executive Assistant (AI-Powered)

Work Model: 100% Remote (LATAM)

About the Role

We are seeking a highly proactive and tech-forward Executive Assistant to partner directly with our CEO/Founders. In this role, you are not just managing calendars; you are a strategic operator who leverages Artificial Intelligence to multiply your output, protect the executive’s time, and streamline daily workflows. The ideal candidate is fully bilingual, exceptionally organized, and deeply comfortable using Generative AI tools to automate routine tasks, draft communications, and handle administrative heavy lifting in seconds instead of hours.

Key Responsibilities

• Provide high-level administrative support, including complex calendar management, scheduling, and travel arrangements.
• Act as the ultimate gatekeeper, managing the executive’s inbox and utilizing AI tools (like ChatGPT, Claude, or Gemini) to draft professional, context-aware replies and summarize long email threads.
• Coordinate meetings and utilize AI transcription tools (e.g., Otter.ai, Fireflies, Fathom) to automatically generate meeting minutes, extract action items, and ensure follow-up.
• Conduct rapid online research for special projects, using AI to synthesize large amounts of data into concise executive summaries.
• Assist with lightweight project management and CRM data entry, ensuring nothing falls through the cracks.
• Anticipate the executive’s needs and proactively deploy digital tools to solve administrative bottlenecks before they impact the team.

Required Skills & Experience

• 2-4 years of experience as an Executive Assistant, Virtual Assistant, or in a similar administrative role supporting C-level executives.
• Near-native English proficiency (C1/C2) is strictly required; exceptional written and verbal communication skills.
• Proven, daily experience using Generative AI tools (ChatGPT, Copilot) to enhance personal productivity, draft documents, and solve administrative problems.
• High technical aptitude: expert in Google Workspace / Microsoft 365, Slack, and Zoom.
• Familiarity with project management tools (Asana, ClickUp, Notion) and modern CRMs.
• Impeccable organization, extreme discretion with confidential information, and a proactive, tech-first mindset.

What We Offer

• Competitive compensation.
• 100% remote work structure with a standard Monday-Friday schedule (US Time Zones).
• The opportunity to work directly with business owners and act as a key player in their daily success.