05 - Full-Charge Bookkeeper (AI-Assisted)

CobaltoTalent; Tlalnepantla; Remote; MXN 1,035,000 - 1,412,000; Full time

Job summary

CobaltoTalent is seeking a meticulous Full-Charge Bookkeeper to support US-based clients in a 100% remote setup. You will leverage AI-assisted automation, OCR, and cloud accounting software to deliver accurate financials, automate workflows, and reduce manual data entry.

Strong English, 3+ years, and proficiency with QBO or Xero are required, with a modern tech stack and international collaboration.

Qualifications

• 3+ years of full-charge bookkeeping experience for US-based clients.
• Proficiency with QBO or Xero; familiarity with AI-assisted OCR and automation.
• Strong data accuracy, detail orientation, and efficiency mindset.
• Excellent English communication and collaboration across time zones.

Responsibilities

• Manage full-cycle A/P and A/R using AI-powered OCR to auto-code invoices.
• Reconcile daily and monthly bank, card, and payment gateway activity; automate categorization.
• Maintain general ledger with focus on exception handling.
• Use automation to manage collections and vendor communications.
• Process expense reports and manage vendor records in integrated tools.
• Prepare basic monthly statements and assist CPAs during tax season.

Skills

Attention to detail

3+ years experience

Advanced English

Process optimization

Remote work readiness

Tools

QuickBooks Online (QBO)

Xero

OCR/AI automation tools

Bill.com

Dext

Hubdoc

Excel

Google Sheets

Job description

05 - Full-Charge Bookkeeper (AI-Assisted)

Work Model: 100% Remote (LATAM)

About the Role

We are looking for a highly accurate and detail-oriented Full-Charge Bookkeeper to manage the day-to-day financial transactions for US-based businesses. In this role, you will not just be doing manual data entry; you will leverage modern cloud accounting software and AI-assisted automation tools to process transactions faster and with zero errors. The ideal candidate is a proactive professional who loves numbers, values data integrity, and knows how to use technology to eliminate repetitive administrative work.

Key Responsibilities

• Manage full-cycle Accounts Payable (A/P) and Accounts Receivable (A/R), using AI-powered OCR (Optical Character Recognition) tools to capture and code invoices automatically.
• Perform daily and monthly bank, credit card, and payment gateway reconciliations, setting up and training intelligent machine-learning rules within the accounting software to automate categorizations.
• Maintain and update the general ledger, focusing on exception-handling rather than manual data entry.
• Utilize automated follow-up systems and AI drafting tools to manage collections and vendor communications professionally and efficiently.
• Process expense reports and manage vendor records using integrated tech-stack solutions (e.g., Bill.com, Dext, Hubdoc).
• Prepare basic monthly financial statements (Profit & Loss, Balance Sheet) and assist external CPAs with tax season preparation.

Required Skills & Experience

• 3+ years of proven experience as a Bookkeeper or in a similar transactional accounting role for US-based companies.
• Strong hands-on expertise with industry-standard accounting software, specifically QuickBooks Online (QBO certification is a major plus) or Xero.
• Practical experience implementing and managing AI-driven receipt scanners, OCR software, and automated A/P & A/R workflows.
• High level of accuracy, attention to detail, and a mindset geared towards continuous process improvement.
• Advanced English proficiency (B2/C1) to communicate effectively with US vendors, clients, and internal teams.
• Proficiency in Excel and Google Sheets for data manipulation.

What We Offer

• Competitive compensation.
• 100% remote work structure with a standard Monday-Friday schedule.
• A stable, tech-forward work environment supporting growing US businesses.