Junior HR Executive

Al Mashaan General Trading & General Contracting for Buildings Co.; Kuwait City; On-site; KWD 8,000 - 12,000; Full time

Job summary

A leading trading and contracting firm in Kuwait is looking for a Junior HR Executive to assist with various HR functions, including recruitment, onboarding, and employee records management. The role involves supporting the Sr. HR Executive and HR Manager in ensuring smooth HR operations while also engaging with employees on HR policies. Candidates should have basic HR knowledge and effective communication skills to succeed in this dynamic environment.

Qualifications

• Familiarity with recruitment processes.
• Knowledge of employee records management.
• Understanding of HR systems and data entry.

Responsibilities

• Assist in recruitment and onboarding activities.
• Maintain and update employee records.
• Support HR system operations and generate reports.
• Monitor attendance and process leave applications.
• Address basic employee queries and handle grievances.
• Support general HR administrative tasks.

Job description

Job Role

The Junior HR Executive is responsible for assisting in various HR functions including recruitment, employee onboarding, records management, attendance tracking, and day-to-day administrative tasks. This role serves as a support link between management and staff, ensuring smooth and compliant HR operations.

Duties & Responsibilities

1. Recruitment Support

• Post job openings on various platforms and collect applications.
• Assist in local and overseas hiring; coordinate with candidates and hiring agents (Local & Overseas).
• Conduct CV screening, telephonic interviews, online testing, and 1st round of face-to-face interviews.
• Coordinate interview schedules with candidates, Sr. HR Executive, and hiring managers.
• Collect required documents from agents (PCC, Pre-Medical) and obtain necessary management approvals for visa issuance and airline ticket booking.
• For local hiring, collect necessary documents directly from candidates.
• Prepare offer letters and joining documents.
• Support in onboarding and induction activities.
• Maintain and analyze recruitment data and generate relevant reports.

2. Employee Records & Documentation

• Maintain and update employee files (physical and electronic).
• Record and track expiry of documents such as passports, visas, and insurance.
• Ensure all HR documents are filed and labeled correctly.

3. HR System Support

• Update employee information in the HRMS system.
• Generate standard HR reports (attendance, late/early logins, HR metrics, recruitment data, etc.).
• Handle data entry and verification during audits or reviews.

4. Attendance & Leave Management

• Monitor daily attendance records and process leave applications.
• Follow up with employees or supervisors on attendance irregularities.
• Assist in creating or verifying monthly attendance reports for payroll processing.

5. Employee Relations

• Handle basic employee queries regarding HR policies and procedures.
• Maintain employee engagement records and participation in HR programs.
• Assist in grievance handling by conducting investigations, preparing grievance reports, and documenting disciplinary actions under guidance.

6. General HR Administration

• Support Sr. HR Executive & HR Manager in creating and amending forms, policies, and processes.
• Draft and issue employee letters (salary certificates, sick leave forms, memos, etc.).
• Circulate/convey HR communications to employees.
• Support HR events, training sessions, and employee engagement activities.
• Ensure employees comply with organizational policies and processes.
• Assist in obtaining and carrying out tasks for sustaining ISO certification of the organization.