Strategic Events & Protocol Coordinator

Università Bocconi; Milano; In loco; EUR 30.000 - 36.000; Tempo pieno

Descrizione del lavoro

Bocconi University is seeking an administrative and events coordinator to join the Events & Protocol Office in Milan. You will provide administrative, organizational, and operational support across the team’s activities, combining event coordination with office administration and budget monitoring.

You will manage hosts/hostesses, coordinate suppliers, and help plan and deliver events from preparation to post-event follow-up, ensuring compliance with the University’s standards.

Competenze

• University degree is required.
• Up to one year of experience in event org or related areas.
• Experience outside Italy (≥6 months) is preferred.
• Fluency in Italian and English.
• Strong Microsoft Office skills.
• Familiarity with SAP and event platforms is a plus.
• Excellent organizational and planning abilities with deadlines.
• Attention to detail in budgets, data, and admin processes.
• Strong interpersonal and communication skills.
• Ability to collaborate with stakeholders, suppliers, and staff.
• Proactive, flexible, service-oriented, hands-on.
• Available to provide operational support during events.

Mansioni

• Supporting the administrative management of the Events & Protocol Office, including budget monitoring and the use of SAP.
• Managing office records, documentation, archives, and event reporting activities.
• Supporting the selection and coordination of student collaborators engaged as hosts and hostesses.
• Managing communications with the event support staff through dedicated platforms and communication channels.
• Collaborating with the relevant University offices during planning, delivery, and follow-up of events.
• Creating registration forms and monitoring participant registrations.
• Liaising with external suppliers, from requesting and evaluating quotations to coordinating setup and on-site delivery.
• Coordinating hosts and hostesses before and during events.
• Managing the Events & Protocol Office’s activities through the University’s dedicated Event System.
• Supporting the organization of concerts and other cultural initiatives.
• Contributing to the organization of meetings, experiences, ceremonies, donor tours, inaugurations, and other stakeholder events.
• Providing organizational and back-office support throughout all event phases.

Conoscenze

Italian (fluency)

English (fluency)

Microsoft Office

Communication skills

Organizational skills

Formazione

University degree

Strumenti

SAP

Event management platforms

Descrizione del lavoro

Bocconi University is seeking an administrative and events coordinator to join the Events & Protocol Office in Milan. You will provide administrative, organizational, and operational support across the team’s activities, combining event coordination with office administration and budget monitoring.

You will manage hosts/hostesses, coordinate suppliers, and help plan and deliver events from preparation to post-event follow-up, ensuring compliance with the University’s standards.