Events Management Specialist

Jobtailor; Milano; In loco; EUR 24.000 - 30.000; Tempo pieno

Descrizione del lavoro

Jobtailor in Milano seeks a motivated individual to support the administrative management of the University’s Events & Protocol Office. You will help monitor budgets, manage records, and coordinate participant registrations using the University’s event systems.

The role requires a University degree and up to one year of relevant experience in events or protocol, plus fluency in Italian and English. Strong organizational skills and proficiency in Microsoft Office and SAP are essential.

Competenze

• University degree required.
• Up to one year of experience in event organization or related areas.
• Experience studying, working, or living abroad for at least 6 months.
• Fluency in Italian and English is required.

Mansioni

• Support administrative management of the Events & Protocol Office, including budget monitoring.
• Manage office records, documentation, archives, and event reporting.
• Coordinate student hosts and hostesses.
• Communicate with event staff via dedicated platforms and channels.
• Collaborate with University offices during event planning, delivery, and follow-up.
• Create registration forms and monitor registrations.
• Liaise with external suppliers from quotations to on-site delivery.
• Coordinate hosts and hostesses before and during events.
• Manage Activities through the University’s Event System.
• Support organization of concerts and cultural initiatives.
• Contribute to meetings, experiences, ceremonies, donor tours, inaugurations.

Conoscenze

Organizational skills

Attention to detail

Interpersonal skills

Communication skills

Proactive approach

Budget monitoring

Formazione

University degree

Strumenti

SAP

Event Management Platforms

Microsoft Office

Descrizione del lavoro

• Support the administrative management of the Events & Protocol Office, including budget monitoring and use of SAP
• Manage office records, documentation, archives, and event reporting
• Support the selection and coordination of student hosts and hostesses
• Manage communications with event support staff through dedicated platforms and communication channels
• Collaborate with relevant University offices during event planning, delivery, and follow-up
• Create registration forms and monitor participant registrations
• Liaise with external suppliers, from requesting and evaluating quotations to coordinating set-up and on-site delivery
• Coordinate hosts and hostesses before and during events
• Manage Events & Protocol Office activities through the University’s dedicated Event System
• Support the organization of concerts and other cultural initiatives
• Contribute to meetings, experiences, institutional ceremonies, donor tours, inaugurations, and other initiatives involving key University stakeholders
• Provide organizational and back-office support throughout all phases of event delivery

Requirements

• University degree
• Up to one year of professional experience, preferably in event organization, event operations, protocol, or related areas
• Previous study, work, or life experience outside Italy for at least 6 months
• Fluency in Italian and English
• Strong command of Microsoft Office
• Familiarity with SAP and event management platforms is a plus
• Strong organizational and planning skills, with the ability to manage multiple activities and deadlines
• Accuracy and attention to detail, particularly when managing budgets, data, and administrative processes
• Excellent interpersonal and communication skills
• Ability to collaborate effectively with internal stakeholders, suppliers, and event staff
• Proactive, flexible, service-oriented, and hands-on approach
• Availability to provide operational support during events when required

Core Competencies

Demonstrates strong organizational and planning skills essential for managing multiple events and deadlines, with proficiency in budget monitoring and administrative processes. Fluent in Italian and English, capable of effective collaboration with internal stakeholders and external suppliers.

Highest-signal resume keywords

• Event Organization
• Budget Monitoring
• Fluency In Italian And English
• Microsoft Office Proficiency
• SAP Familiarity

Hard Skills

• Event Management
• Budget Management
• Documentation Management
• Registration Monitoring
• Event Reporting

Soft Skills

• Organizational Skills
• Attention To Detail
• Interpersonal Skills
• Communication Skills
• Proactive Approach

Industry Keywords

• Event Operations
• Protocol
• Cultural Initiatives
• Stakeholder Engagement
• Administrative Support

Tools & Technologies

• SAP
• Event Management Platforms
• Microsoft Office