Project Coordinator / Export Administrator

Emhart Glass SA; Savona; Presencial; EUR 36.000 - 52.000; Jornada completa

Descripción de la vacante

Emhart Glass SA is seeking an experienced Export/Sales Administration professional to coordinate project orders, export activities and related documentation across international markets. You will collaborate with customers and internal teams to ensure accurate, timely handling in line with contracts and trade regulations.

You will manage letters of credit, bank guarantees and CADs, coordinate with banks and stakeholders, and monitor payments while supporting multiple markets and complex

Formación

• 5 or more years working experience in Export-/Sales Administration (export operations, logistics or international trade / working with customs procedures)
• Fluent English, written and spoken; knowledge of an additional language is an advantage.
• Commercial or business-related education, or equivalent professional experience, preferred
• Further education as export specialist is an advantage

Responsabilidades

• Processing and administration of project orders (from order receipt through final delivery)
• Project registration in accordance with specified company guidelines
• Customer support across various markets (Middle East, Europe, Africa, Asia and America)
• Creating order confirmations, advance payment- and shipment invoices etc.
• Coordination with supply chain
• Project monitoring using IFS
• Administer letters of credit, bank guarantees, CADs.
• Coordinate clarifications with banks and internal stakeholders
• Coordinate major project shipments in accordance with contract, letter of credit, Incoterms etc.
• Prepare and review export documentation
• Ensure compliance with international trade regulations, customs requirements and company policies
• Monitoring of incoming payments
• Independent processing of customer complaints, returns, credit-note administration
• Handling and implementation of complex contracts
• Archiving and administration of project documents in IFS
• Communication with customers, suppliers, banks
• Other duties and special projects as assigned by superior

Conocimientos

Communication

Coordination

Cross-functional collaboration

Educación

Commercial or business-related education

Export specialist training (advantage)

Descripción del empleo

In this role, you will coordinate project orders, export and shipping activities, documentation, payments and customer-related processes across international markets.

You will work closely to customers and internal teams to ensure projects are handled accurately, efficiently and in compliance with contractual and international trade requirements.

Key Responsibilities

• Processing and administration of project orders (from order receipt through final delivery)
• Project registration in accordance with specified company guidelines
• Customer support across various markets (Middle East, Europe, Africa, Asia and America)
• Creating order confirmations, advance payment- and shipment invoices etc.
• Coordination with supply chain
• Project monitoring using IFS
• Administer letters of credit, bank guarantees, CADs.
• Coordinate clarifications with banks and internal stakeholders
• Coordinate major project shipments in accordance with contract, letter of credit, Incoterms etc.
• Prepare and review export documentation
• Ensure compliance with international trade regulations, customs requirements and company policies
• Monitoring of incoming payments
• Independent processing of customer complaints, returns, credit-note administration
• Handling and implementation of complex contracts
• Archiving and administration of project documents in IFS
• Communication with customers, suppliers, banks
• Other duties and special projects as assigned by superior

Job Requirements

Education

• Commercial or business-related education, or equivalent professional experience, preferred
• Further education as export specialist is an advantage

Experience

• 5 or more years working experience in Export-/Sales Administration (export operations, logistics or international trade / working with customs procedures)

Required knowledge

• Processing and administration of project orders (from order receipt through final delivery)
• Project registration in accordance with specified company guidelines
• Customer support across various markets (Middle East, Europe, Africa, Asia and America)
• Creating order confirmations, advance payment- and shipment invoices etc.
• Coordination with supply chain
• Project monitoring using IFS
• Administer letters of credit, bank guarantees, CADs. Coordinate clarifications
• Fluent English, written and spoken; knowledge of an additional language is an advantage.

Personal Skills

• Excellent communication and coordination skills.
• Structured, accurate and reliable working style; strong organizational and coordination skills.
• Clear communication, service orientation and confidence in cross functional and international collaboration.