Logistics Coordinator

Zoomlion; Lombardia; On-site; EUR 38,000 - 52,000; Full time

Job summary

Zoomlion is seeking a Logistics Coordinator to manage end-to-end logistics for heavy machinery and parts in the Lombardia region. You will coordinate domestic and international transport, handle import/export documentation, and ensure on-time delivery while controlling costs and maintaining compliance.

You will collaborate with sales, service, warehouse, and finance teams, optimize routes, and oversee providers to ensure quality and efficiency. Fluency in Italian and English is preferred.

Qualifications

• Bachelor's degree in Logistics, Supply Chain Management, or a related field.
• Proven experience in logistics operations, especially import/export and transport of heavy machinery.
• Strong knowledge of customs processes and shipping documentation.
• Excellent organizational and deadline-driven skills.
• Clear communication and collaboration across teams.
• Experience with ERP systems and MS Excel.

Responsibilities

• Coordinate domestic and international transportation arrangements (road, sea, air) with real-time shipment tracking.
• Manage full-cycle import/export processes: documentation, invoices, declarations, certificates.
• Monitor shipment status and proactively resolve delays and disruptions.
• Maintain accurate records of logistics activities and cost tracking.
• Collaborate with sales, service, warehouse, and finance to ensure timely delivery.
• Optimize routes to reduce costs and improve efficiency.
• Evaluate and manage logistics providers to ensure service quality and cost effectiveness.
• Handle cost control, invoice verification, and payment reconciliation.
• Ensure compliance with trade regulations and company policies; assist insurance claims.
• Support continuous improvement of logistics processes and systems.

Skills

Logistics coordination

Import/export processes

Vendor management

Interpersonal communication

Excel / MS Office

English & Italian

Education

Bachelor's degree in Logistics or related field

Tools

ERP systems

Job description

The Logistics Coordinator is responsible for managing and coordinating end-to-end logistics operations, including import/export processes, transportation arrangements, and documentation control. This role ensures timely and cost-effective delivery of heavy machinery and spare parts, while maintaining compliance with international trade regulations and supporting business operations across the region.

Key Responsibilities

• Coordinate domestic and international transportation arrangements (road, sea, air), ensuring timely delivery and real-time tracking of shipments
• Manage full-cycle import and export processes, including preparation, verification, and submission of all required documentation (commercial invoices, packing lists, customs declarations, certificates, etc.)
• Monitor shipment status and proactively resolve logistics issues to minimize delays and operational disruptions
• Maintain accurate records of all logistics activities, including import/export data, transportation logs, and cost tracking
• Collaborate closely with sales, service, warehouse, and finance teams to ensure smooth order fulfillment and delivery execution
• Optimize logistics plans and routes to improve efficiency and reduce transportation and handling costs
• Evaluate, select, and manage logistics service providers (freight forwarders, carriers, customs brokers), ensuring service quality and cost competitiveness
• Handle logistics cost control, invoice verification, and payment reconciliation, ensuring accuracy and compliance with internal procedures
• Ensure compliance with international trade regulations, customs requirements, and company policies
• Support insurance handling and claims processes related to transportation damages or losses
• Assist in continuous improvement of logistics processes and systems

Requirements

• Bachelor’s degree in Logistics, Supply Chain Management, International Business, Business Administration, or a related field
• Proven experience in logistics operations, particularly in import/export and transportation of heavy machinery or industrial equipment
• Solid understanding of international trade processes, customs clearance, and logistics documentation
• Strong organizational skills with the ability to manage multiple tasks under pressure and meet tight deadlines
• Excellent communication and interpersonal skills, with a collaborative and proactive working style
• Strong problem-solving ability and attention to detail
• Experience in working with logistics service providers and managing vendor performance
• Proficiency in Microsoft Office (especially Excel) and email communication; experience with ERP systems is a plus
• Fluent in Italian and English (written and spoken); additional European languages are an advantage

Preferred Qualifications (Nice to Have)

• Experience in construction machinery, heavy equipment, or industrial sectors
• Familiarity with Incoterms, international shipping regulations, and customs compliance
• Experience in multinational or cross-border business environments

Additional Information

• This position may involve coordination across multiple countries and time zones
• Occasional business travel may be required