Buying Assistant

Scicon Sports; Mussolente; On-site; EUR 35,000 - 52,000; Full time

Job summary

Scicon Sports in Mussolente, Italy is seeking a Stock Planner to monitor stock levels, prepare replenishment proposals and manage purchase orders. The role collaborates with Sales, Product and Logistics to ensure inventory availability and timely deliveries.

The ideal candidate has 3+ years in purchasing/logistics, strong Excel skills and ERP experience, especially Oracle NetSuite, plus fluency in English for international coordination.

Qualifications

• Diploma or degree in Business Administration, Logistics, Economics or a related field.
• Hands-on stock planning or replenishment experience is a strong advantage.
• ERP experience; Oracle NetSuite is an advantage.
• Good written and spoken English; daily interaction with international suppliers.

Responsibilities

• Monitor stock levels across products and locations, flag shortages, excess and slow-moving items.
• Prepare replenishment proposals based on sales history, forecasts, seasonality and supplier lead times.
• Maintain reorder points, safety stock levels and minimum order quantities in the management system.
• Support seasonal buying plans and collection launches with Sales and Product teams.
• Track forecast accuracy and stock availability, and highlight risks to service levels.
• Support stock counts and resolve stock discrepancies with the warehouse.
• Enter and monitor purchase orders in Oracle NetSuite and confirm with suppliers.
• Track shipments, coordinate with carriers to avoid delays and ensure deadlines.
• Review purchase orders, invoices and contracts with Accounting including three-way matching.
• File purchasing and shipping documentation; prepare reports on orders, deliveries and costs.
• Follow up on order status and expected delivery times, escalating risks early.

Skills

Stock planning

Excel advanced

MS Office

Supplier coordination

Education

Diploma or degree in Business Administration/Logistics/Economics

Tools

Oracle NetSuite

Job description

Key Responsibilities

Stock Planning

• Monitor stock levels across products and locations, flagging shortages, excess and slow-moving items.
• Prepare replenishment proposals based on sales history, forecasts, seasonality and supplier lead times.
• Maintain reorder points, safety stock levels and minimum order quantities in the management system.
• Support the preparation of seasonal buying plans and collection launches in cooperation with the Sales and Product teams.
• Track forecast accuracy and stock availability, and highlight risks to service levels before they occur.
• Support stock counts and the investigation and resolution of stock discrepancies with the warehouse.

Purchase Order Management

• Enter, monitor and update purchase orders in the company's management system (Oracle NetSuite).
• Confirm order acknowledgements, prices, quantities and delivery dates with suppliers.

Shipment Monitoring and Logistics

• Track domestic and international shipments, manage delays and resolve logistics issues.
• Coordinate with suppliers and carriers to ensure delivery deadlines are met.
• Keep incoming stock information accurate and up to date for Sales, Customer Service and the warehouse.

Administrative Support

• Review purchase orders, invoices and contracts in cooperation with the Accounting Department, including three-way matching of order, receipt and invoice.

Documentation

• Manage and file purchasing and shipping documentation, electronically and in hard copy, including delivery notes, customs documents and packing lists.

Reporting

• Prepare and update reports on purchase orders, open orders, deliveries, stock levels, stock coverage and shipping costs.

Supplier Communication

• Follow up on order status and expected delivery times, escalating risks early.

Requirements

• Diploma or degree, preferably in Business Administration, Logistics, Economics or a related field.

AND/OR

• At least 3 years of experience in purchasing, stock planning, logistics or administrative roles.
• Hands-on experience with stock planning or replenishment is a strong advantage.
• Advanced Excel (pivot tables, lookups, data analysis) and solid MS Office skills.
• ERP experience required; Oracle NetSuite is an advantage.
• Good written and spoken English; the role works daily with international suppliers and group companies.
• Knowledge of Incoterms and customs documentation is an advantage.
• Strong organisation and priority management, accuracy, attention to detail and a practical approach to problem solving.