Personal Assistant to CEO (Part Time)

WHATS RUNNING LTD

Firenze

Ibrido

EUR 20.000 - 30.000

Part-time

14 giorni+

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Descrizione del lavoro

A leading company in the electronics manufacturing sector is looking for a part-time hybrid Personal Assistant to support the CEO in Florence. This entry-level position offers a dynamic work environment where you’ll manage schedules, handle communications, and provide essential administrative support while being part of a flexible and professional kitchen team. Ideal candidates will exhibit strong organizational skills, discretion, and proficiency with MS Office.

Competenze

Required to have excellent organizational skills and experience in a secretarial role.
Able to interact effectively and understand the needs of the CEO.
Proactive in developing job-related skills and knowledge.

Mansioni

Act as the point of contact between the CEO and clients.
Manage diary and schedule meetings and appointments.
Handle requests and queries appropriately.

Conoscenze

Highly organised

Excellent verbal and written communications skills

Discretion and confidentiality

Ability to multitask and prioritize daily workload

Formazione

University degree at minimum

PA diploma or certification

Strumenti

MS Office Suite

Descrizione del lavoro

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This is a part-time hybrid role for a Personal Assistant to the CEO. The Personal Assistant will be responsible for executive administrative assistance, personal assistance, diary management, and clerical skills. The role is located in Florence but allows for some work from home. Post-Graduates and University Students are welcome to apply.

The candidate must demonstrate versatility and be highly-organised to perform personalised administrative duties. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of the CEO. You may also be required to make travel arrangements and assist with other duties when required.

To ensure success as a personal assistant, you should exhibit excellent organisational skills and demonstrable experience in a secretarial role. Accomplished personal assistants are intuitive to the needs of the CEO and work autonomously to provide customised administrative support.

Personal Assistant responsibilities

Acting as the point of contact between the CEO and clients
Screening and directing phone calls and distribute correspondence
Handling requests and queries appropriately
Manage diary and schedule meetings and appointments
Make travel arrangements
Take dictation and minutes
Source supplies
Produce reports, presentations and briefs
Devise and maintain filing system

Requirements and skills

Based in Italy
Able to travel
Highly organised
Knowledge of professional management systems and procedures
MS Office and English proficiency
Outstanding organisational and time management skills
Up-to-date with latest office gadgets and applications
Ability to multitask and priorities daily workload
Excellent verbal and written communications skills
Discretion and confidentiality
University degree at minimum
PA diploma or certification would be considered an advantage
Ability to interact effectively
Self-motivated, reliable, and willing to work flexible hours
Proficient computer skills with an in-depth knowledge of relevant software packages such as the MS Office Suite
Proactively develops job-related knowledge, skills, and abilities
Calm and considerate under pressure
Reliable and diligent in carrying out responsibilities