Part-Time Finance Assistant (Italian) – Hybrid & Equity

TrueLayer; Milano; Hybrid; EUR 20,000 - 25,000; Part time

Benefits offered by this job

Competitive salary and meaningful-equy

Hybrid working (London and Milan)

Flexible holiday policy (24 days)

Meal vouchers

Free lunch via Deliveroo

Learning & development budget

Wellbeing days and birthday day off

Job summary

TrueLayer is seeking a Finance Assistant to support expense, travel and business cost processes for our Italian entity. You will handle invoice checks, coding, approval follow-up, payment oversight and monitoring of the PEC mailbox.

This part-time role (21h) focuses on accounts payable, expense claims and policy compliance, working with Italian and international colleagues. Hybrid schedule with offices in Milan and London.

Qualifications

• Experience in finance administration or a similar role, ideally within accounts payable or expenses.
• Strong attention to detail and the ability to spot inconsistencies.
• Ability to apply a policy consistently and to recognise when to escape.
• Clear written and spoken communication, with a tactful approach when querying or returning claims.
• Good organisation and time management, and comfort working to deadlines.
• Proficiency with spreadsheets and office tools.
• Fluent Italian and professional-level English, as you will work with colleagues across several countries.

Responsibilities

• Keep financial records accurate and audit-ready by recording transactions, completing bank reconciliations and maintaining organised filing and data entry.
• Support accounts payable by coordinating supplier information requests, answering supplier and invoice queries, and processing supplier payments.
• Review employee expense claims and travel requests against the TrueLayer Business Travel & Expense Policy, checking receipts, and categorising costs.
• Escalate out-of-policy or above-threshold items following the documented approval lines.
• Return incomplete or non-compliant claims to employees with feedback.
• Monitor travel bookings in Navan for policy compliance, including booking through Navan and advance-booking rules.
• Support company card administration, including reconciliation reminders and flagging anomalies.
• Answer employee questions on expenses and travel, and point colleagues to the policy.
• Identify recurring policy breaches or process gaps and suggest improvements.
• Support the business with ad hoc requests, such as credit card requests and payment queue checks.
• Monitor the certified legal mailbox (PEC) and forward requests to the appropriate teams.

Skills

Finance administration

Attention to detail

Policy application

Written and spoken communication

Time management

Spreadsheet tools

Italian (Fluent)

English (Professional)

Tools

Navan

Expensify

ZIP

NetSuite

Job description

TrueLayer is seeking a Finance Assistant to support expense, travel and business cost processes for our Italian entity. You will handle invoice checks, coding, approval follow-up, payment oversight and monitoring of the PEC mailbox.

This part-time role (21h) focuses on accounts payable, expense claims and policy compliance, working with Italian and international colleagues. Hybrid schedule with offices in Milan and London.