Finance & Admin Specialist — Hybrid (Milan) + Equity

Lexroom.ai; Lombardia; Hybrid; EUR 28,000 - 35,000; Full time

Benefits offered by this job

Hybrid Work

Health Insurance

Meal Vouchers

Team Retreats & Off-sites

Job summary

Lexroom in Milan is hiring an Admin & Finance Specialist to keep the financial and administrative engine running accurately and on time. You will manage invoices, contracts, and billing details for enterprises and public administration clients.

Joining the Finance team, you’ll streamline supplier payments, maintain compliance documents, and record accounting entries, including international payments, to ensure the books are always up to date.

Qualifications

• A degree in economics, management engineering, or law with a business orientation (or a similar field).
• 0–2 years of experience; internships and entry-level roles are ok.
• Precision and rigor in repetitive, detail work: invoices, registries, payments and documentation.
• Interest in building solid skills in administration, accounting and finance operations.
• Languages: fluent Italian (most of the work is in Italian) and good working English (international payments and counterparties). Other languages, such as Spanish, are a plus.

Responsibilities

• Issue and manage customer invoices for Lexroom contracts, keeping client data and billing details accurate.
• Prepare the monthly supplier payments: collect invoices, build the payment batch, verify and release.
• Register Lexroom on client supplier portals and on public procurement platforms to avoid delays.
• Prepare and keep up to date the compliance documents and declarations for enterprise and public administration clients.
• Record accounting entries, handle international payments and reconcile accounts; keep books up to date.

Skills

Invoice processing

Financial reporting

Italian language

English language

Attention to detail

Education

Economics degree

Management engineering or law with business orientation

Job description

Lexroom in Milan is hiring an Admin & Finance Specialist to keep the financial and administrative engine running accurately and on time. You will manage invoices, contracts, and billing details for enterprises and public administration clients.

Joining the Finance team, you’ll streamline supplier payments, maintain compliance documents, and record accounting entries, including international payments, to ensure the books are always up to date.