Finance Assistant[Part-Time] (Categorie Protette L. 68/99) (12 Month Ftc)

Truelayer; Milano; Hybrid; EUR 20,000 - 25,000; Part time

Benefits offered by this job

Competitive salary and meaningful-equy

Hybrid working (London and Milan)

Flexible holiday policy (24 days)

Meal vouchers

Free lunch via Deliveroo

Learning & development budget

Wellbeing days and birthday day off

Job summary

TrueLayer is seeking a Finance Assistant to support expense, travel and business cost processes for our Italian entity. You will handle invoice checks, coding, approval follow-up, payment oversight and monitoring of the PEC mailbox.

This part-time role (21h) focuses on accounts payable, expense claims and policy compliance, working with Italian and international colleagues. Hybrid schedule with offices in Milan and London.

Qualifications

• Experience in finance administration or a similar role, ideally within accounts payable or expenses.
• Strong attention to detail and the ability to spot inconsistencies.
• Ability to apply a policy consistently and to recognise when to escape.
• Clear written and spoken communication, with a tactful approach when querying or returning claims.
• Good organisation and time management, and comfort working to deadlines.
• Proficiency with spreadsheets and office tools.
• Fluent Italian and professional-level English, as you will work with colleagues across several countries.

Responsibilities

• Keep financial records accurate and audit-ready by recording transactions, completing bank reconciliations and maintaining organised filing and data entry.
• Support accounts payable by coordinating supplier information requests, answering supplier and invoice queries, and processing supplier payments.
• Review employee expense claims and travel requests against the TrueLayer Business Travel & Expense Policy, checking receipts, and categorising costs.
• Escalate out-of-policy or above-threshold items following the documented approval lines.
• Return incomplete or non-compliant claims to employees with feedback.
• Monitor travel bookings in Navan for policy compliance, including booking through Navan and advance-booking rules.
• Support company card administration, including reconciliation reminders and flagging anomalies.
• Answer employee questions on expenses and travel, and point colleagues to the policy.
• Identify recurring policy breaches or process gaps and suggest improvements.
• Support the business with ad hoc requests, such as credit card requests and payment queue checks.
• Monitor the certified legal mailbox (PEC) and forward requests to the appropriate teams.

Skills

Finance administration

Attention to detail

Policy application

Written and spoken communication

Time management

Spreadsheet tools

Italian (Fluent)

English (Professional)

Tools

Navan

Expensify

ZIP

NetSuite

Job description

Who we are:

TrueLayer is Europe's fastest-growing Pay by Bank network. We power smarter, safer and faster payments by combining real-time bank payments with financial and identity data. E-commerce, iGaming and Financial Services businesses use our products to onboard new users, accept money and make payouts in seconds, and at scale. Live across 22 countries and with 1 new user joining TrueLayer's Pay by Bank network every 3 seconds, we're in a very exciting growth stage. This is why we're expanding the team across our offices in London, Milan, and Dublin.

Listed in Sifted as one of the 100 fastest growing start-ups in UK & Ireland, and CNBC's World Top Fintech Companies, we're trusted by industry leaders like RyanAir and Just Eat Takeaway for continued innovation within our payment products. To date, we've raised over $300 million from world-renowned investors including Stripe, Tiger Global, Northzone, and Tencent. But this is just the beginning.

We're looking for people who are excited about joining the Pay by Bank revolution and helping us change the way the world pays. Could this be you?

Description

(Part-Time 21h)

"This role is preferably open to candidates belonging to Italian Protected Categories under Law 68/99, Art. 1 (persons with disability). / Questa posizione è rivolta in via preferenziale a candidati iscritti alle liste delle Categorie Protette ai sensi della Legge 68/99, Art. 1."

As a Finance Assistant, you will help keep our expense, travel and business cost processes accurate, compliant and efficient. You will also support day-to-day finance operations for our Italian legal entity, including invoice checks, coding, approval follow-up, payment oversight and monitoring of the legal mailbox.

What we expect from you as a Finance Assistant:

• Keep financial records accurate and audit-ready by recording transactions, completing bank reconciliations and maintaining organised filing and data entry.
• Support accounts payable by coordinating supplier information requests, answering supplier and invoice queries, and processing supplier payments.
• Review employee expense claims and travel requests against the TrueLayer Business Travel & Expense Policy, checking receipts for vendor, date, itemised purchases and tax breakdown, as well as descriptions, categories, cost centres and submission timeframes.
• Escalate out-of-policy or above-threshold items (for example premium travel upgrades, late bookings, exceptions and client entertainment above threshold) following the documented approval lines, and record the rationale and outcome.
• Return incomplete or non-compliant claims to employees with clear, constructive feedback.
• Monitor travel bookings in Navan for policy compliance, including booking through Navan, fare caps and advance-booking rules.
• Support company card administration, including reconciliation reminders, missing receipts and flagging anomalies.
• Answer employee questions on expenses and travel, and point colleagues to the right policy or process.
• Identify recurring policy breaches or process gaps and suggest improvements.
• Support the business with ad hoc requests, such as credit card requests and payment queue checks.
• Monitor the certified legal mailbox (PEC), review incoming requests, summarise the key points and forward them to the appropriate teams.

About you:

• Experience in finance administration or a similar role, ideally within accounts payable or expenses.
• Strong attention to detail and the ability to spot inconsistencies.
• Ability to apply a policy consistently and to recognise when to escape.
• Clear written and spoken communication, with a tactful approach when querying or returning claims.
• Good organisation and time management, and comfort working to deadlines.
• Proficiency with spreadsheets and office tools.
• Fluent Italian and professional-level English, as you will work with colleagues across several countries.

We would be particularly excited if you have:

• Experience with expense and travel tools such as Navan, Expensify or similar.
• Familiarity with accounts payable software such as ZIP, and with accounting software, ideally NetSuite.

Don’t meet all the requirements?

Multiple studies have shown that women and people of underrepresented groups are sometimes less likely to apply to jobs unless they meet every single requirement. At TrueLayer, we are committed to building a diverse workforce, so if you are excited about this role and have the essential skills, but not the entire checklist — we'd still love to hear from you!

Salary range

EUR 20000-25000 + equity (Part Time 21h)

What you can expect from us:

• Competitive salary and meaningful equity in the company
• Flexible hours and hybrid working. Split your time 50/50 between working from home and our welcoming offices in London and Milan , spending 2-3 days per week in the office.
• Flexible holiday policy, with 24 days as standard
• 2 volunteering days to support causes important to you
• Life Cover as part of our benefits package, offering financial protection and peace of mind for you and your loved ones
• Generous parental leave, above and beyond statutory requirements and with no minimum tenure
• Meal vouchers for every day you're working, including while remote
• Free lunch from Deliveroo (If you choose to work from the office on Tuesdays, Wednesdays and Thursdays)
• Budget to spend on learning & development each year
• 12 fully-paid wellbeing days a year and your birthday off (on top of the holiday allowance) - these are extra days of leave focused on your wellbeing - you just book them off and spend them how you wish!
• Membership of mental wellbeing platform Spill

At TrueLayer, we don't just do inclusion and diversity. We embrace people that have different opinions, perspectives and personalities. Because we believe that by seeing the world from all sorts of angles, we can make life better for all the people who live in it. We strongly encourage applications from underrepresented groups (e.g. people of colour, the LGBTQ+ community, people with disabilities, neurodivergent people, parents, carers, and people from all socio-economic backgrounds). If you'd like to discuss alternative working patterns, please let us know.

We will always aim to make appropriate adjustments to ensure we are fully inclusive to people with different needs during our interview process. So if you need us to make any adjustments to suit your individual needs please let us know - we'll be happy to support you.