Office Manager Italy

Glovo; Lombardia; On-site; EUR 42,000 - 56,000; Full time

Job summary

Glovo Group is seeking an hands-on Office Manager to lead operations for our Italian market from our Milan HQ. You will oversee offices in Milan, Rome, Turin, Naples, and Palermo, ensuring smooth day-to-day functioning and shaping the employee experience.

You will manage administration, vendors, and events; drive culture, and support social impact initiatives with GlovoCares. Based in Milan, this role focuses on creating an exceptional workplace for a growing team.

Qualifications

• Experience in office operations and administration.
• Ability to coordinate with vendors and internal teams.

Responsibilities

• Central Administration: manage PEC, payments, merchandising, onboarding.
• Budget Management: manage office budgets and supply inventory.
• Facilities Management: coordinate vendors for cleaning, catering, security across 5 locations.
• Stakeholder Management: bridge between senior managers, interns, and external providers.
• Event Planning: lead major office events including Summer/Winter parties and leadership summits.
• Office Vibes: organize in‑office activities to boost attendance and culture.
• Social Impact: handle local GlovoCares volunteering program.

Skills

Office management

Budget management

Facilities coordination

Event planning

Stakeholder management

Job description

DISCLAIMER

only CVs in English will be considered

YOUR MISSION

Are you a problem-solver with a passion for creating an amazing workplace experience? We are looking for a hands‑on Office Managerto lead operations for our Italian market. Based in our Milan HQ, you will be the heart of our office culture, ensuring our spaces in Milan, Rome, Turin, Naples, and Palermo are running smoothly.

You will join a dynamic People Team, acting as the go-to person for everything from facility management to planning the legendary Summer and Winter parties. If you are a super-fast learner who loves autonomy and wants to bring "The Ride" to life for our employees, this is the role for you.

THE JOURNEY

You will wear many hats, balancing operational excellence with cultural engagement.

Office Operations & Administration

• Central Administration:Serve as the main point of contact for administrative matters, including managing PEC, processing payments, handling merchandising, and supporting the onboarding of new joiners.
• Budget Management:Manage office budgets and supply inventory, ensuring timely orders and cost-efficiency.
• Facilities Management:Coordinate with external vendors for cleaning, catering, and security across all 5 locations. quickly addressing and resolving any facility-related issues.
• Stakeholder Management:Act as the bridge between various stakeholders, from Senior Managers and interns to external providers.

Culture, Events & Engagement

• Event Planning:Lead the planning and execution of major office events, including our massive Summer and Winter parties, as well as leadership summits and conferences.
• Office Vibes:Plan and organize regular in-office activities to engage employees, boost office attendance, and cultivate a positive work environment that reflects Glovo’s culture.
• Social Impact:Act as the local point of contact for GlovoCares, our volunteering program, helping our team give back to the community.