Office Assistant – Milan: In-Office Guest & Admin Support

Altea Federation; Milano; In loco; EUR 7800 - 10.000; Tempo pieno

Vantaggi offerti da questo lavoro

Internship placement

Lunch reimbursement €7.20

Descrizione del lavoro

Altea Federation is seeking an Office Assistant for our Milan office. You will welcome guests, support onboarding, manage day-to-day office tasks, and assist with events. The role requires full-time presence in the office, with onboarding provided via shadowing under a tutor.

You will interact with colleagues across teams, ensuring smooth administrative operations. Ideal candidates will demonstrate excellent communication, strong organizational skills, and a good command of English.

Competenze

• Strong communication and client-facing skills.
• Good interpersonal skills with colleagues and visitors.
• Proficient in English (spoken and written).
• Proficient with MS Word, Excel, and PowerPoint.

Mansioni

• Greet guests and visitors, provide access information and assist during their stay.
• Assist with onboarding of new colleagues and distribute equipment, with guidance from a tutor.
• Provide daily support for office operations, such as stationery and room bookings.
• Assist with offboarding, collect equipment, and gather required documentation.
• Handle incoming/outgoing mail and coordinate with couriers and suppliers.
• Assist in collecting and sending expense reports to the central office.
• Monitor stock levels of office supplies and reorder as needed.
• Check common areas daily to ensure printers, coffee machines and equipment are functioning.
• Help organize on-site events, set up spaces, and liaise with suppliers and catering.

Conoscenze

Excellent communication

Interpersonal skills

English proficiency

Office package

Formazione

High school diploma

Strumenti

MS Office

Descrizione del lavoro

Altea Federation is seeking an Office Assistant for our Milan office. You will welcome guests, support onboarding, manage day-to-day office tasks, and assist with events. The role requires full-time presence in the office, with onboarding provided via shadowing under a tutor.

You will interact with colleagues across teams, ensuring smooth administrative operations. Ideal candidates will demonstrate excellent communication, strong organizational skills, and a good command of English.