Office Assistant

Altea Federation; Milano; In loco; EUR 7800 - 10.000; Tempo pieno

Vantaggi offerti da questo lavoro

Internship placement

Lunch reimbursement €7.20

Descrizione del lavoro

Altea Federation is seeking an Office Assistant for our Milan office. You will welcome guests, support onboarding, manage day-to-day office tasks, and assist with events. The role requires full-time presence in the office, with onboarding provided via shadowing under a tutor.

You will interact with colleagues across teams, ensuring smooth administrative operations. Ideal candidates will demonstrate excellent communication, strong organizational skills, and a good command of English.

Competenze

• Strong communication and client-facing skills.
• Good interpersonal skills with colleagues and visitors.
• Proficient in English (spoken and written).
• Proficient with MS Word, Excel, and PowerPoint.

Mansioni

• Greet guests and visitors, provide access information and assist during their stay.
• Assist with onboarding of new colleagues and distribute equipment, with guidance from a tutor.
• Provide daily support for office operations, such as stationery and room bookings.
• Assist with offboarding, collect equipment, and gather required documentation.
• Handle incoming/outgoing mail and coordinate with couriers and suppliers.
• Assist in collecting and sending expense reports to the central office.
• Monitor stock levels of office supplies and reorder as needed.
• Check common areas daily to ensure printers, coffee machines and equipment are functioning.
• Help organize on-site events, set up spaces, and liaise with suppliers and catering.

Conoscenze

Excellent communication

Interpersonal skills

English proficiency

Office package

Formazione

High school diploma

Strumenti

MS Office

Descrizione del lavoro

Office Assistant - Altea Federation, Milan

Altea Federation is looking for an Office Assistant to join our Milan office. This role requires full-time presence in the office. Are you the right person?

The context you will be a part of

For over 30 years, Altea Federation has supported companies in their profound transformation, constantly evolving at the pace of technological innovation. Through a Human-Tech approach and thanks to an ecosystem of cutting-edge skills, the Group is recognized as a System Integrator and Digital Enabler, offering end-to-end ICT solutions that transform potential into concrete value and anticipate Business & People Evolution needs.

3 things you need to know about us in 3 hashtags

#AboutTheJob

You will be based in the FedLife office in Milan of Altea Federation, and your main activities will include:

• Welcoming guests and visitors, providing necessary information for access and stay at the office;
• Supporting the entry of new colleagues, delivering company equipment and offering them initial useful information;
• Providing daily assistance to colleagues for small operational needs, such as finding stationery or booking meeting rooms;
• Following offboarding activities, collecting company equipment and gathering required documentation with attention and confidentiality;
• Managing incoming and outgoing mail, maintaining operational relationships with couriers and suppliers;
• Collecting and sending - to the central Altea office in Baveno - envelopes with colleagues' expense reports, verifying the correct compilation of the delivery register;
• Monitoring stationery stocks and ordering necessary materials;
• Performing daily checks of the common areas of the office, ensuring that printers, coffee machines, and other equipment are functional and stocked;
• Collaborating in the organization of on-site events, setting up spaces and managing contact with suppliers and catering.

For all the activities described above, training and onboarding will be provided through shadowing and under the guidance of your tutor. #Holonicmantra You will interact with professionals from different fields and share projects and professional experiences with them. You will manage various situations and interface with multiple stakeholders: your relational skills will make the difference in achieving goals. If you are looking for a dynamic and constantly evolving environment… here we are #Human In other words, assertiveness, empathy, teamwork, ability to build relationships, customer-oriented approach.

You are the person for us if:

• You have excellent communication and relational skills;
• You can relate appropriately with your interlocutor, both by phone and in person, expressing welcome and service orientation;
• You have a natural predisposition for contact with people, patience, courtesy, and diplomacy;
• You possess organizational, coordination, and planning skills, to best manage the various activities of the Federation;
• You are a precise, reliable, flexible person, and have team spirit;
• You have a good knowledge of the English language (spoken and written);
• You have a good knowledge of the Office package, in particular, Word, Excel, PowerPoint.

What we offer:

• Internship placement;
• Internship allowance of €700/month for the first three months and, with a positive evaluation at the end of the first quarter, revision to €900/month in the following months;
• Reimbursement of lunch expenses worth €7.20.

Altea Federation supports and encourages differences, for the benefit of our A-People community and all Federation Companies. We are proudly for non-discrimination and equal opportunities and believe in respecting all applicable laws on the matter. If you have a disability or a special need, do not hesitate to apply: for us, every difference is a richness! Join our team and write your story in Altea Federation!