Milan Office & Facilities Lead (Reception & Events)

William Morris Endeavor Entertainment, LLC; Lombardia; On-site; EUR 40,000 - 55,000; Full time

Job summary

William Morris Endeavor Entertainment, LLC in Milan is seeking an Office Manager to oversee day-to-day office operations, front desk duties, supplier relations, and event support, including during Fashion Week. The role requires coordinating with facilities, IT, and staff while maintaining a professional and welcoming environment.

You will manage reception, scheduling, and administrative tasks across departments, ensuring health and safety compliance and a smooth office experience for all teams

Qualifications

• Excellent organisational and time management skills.
• Previous experience in a similar Office Manager role.
• Fluency in Italian and English.
• Able to adapt to flexible hours to support high-priority actions.
• Strong MS Office proficiency and professional communication.

Responsibilities

• Front-line reception and first point of contact for the company.
• Answering calls and resolving inquiries from staff and external contacts.
• Coordinate collections, deliveries, and room bookings.
• Manage badges, access, parking, and security interfaces.
• Liaise with suppliers, cleaners, and building management.
• Assist with catering and general office administration for departments.
• Support IT team with local IT/network issues.
• Oversee Health & Safety requirements and related admin tasks.
• Perform ad hoc duties as directed by Senior Management.

Skills

Organisational skills

Time management

Customer service

Teamwork

Initiative

MS Office

Italian-English bilingual

Communication skills

Discretion

Attention to detail

Tools

MS Office Suite

Job description

William Morris Endeavor Entertainment, LLC in Milan is seeking an Office Manager to oversee day-to-day office operations, front desk duties, supplier relations, and event support, including during Fashion Week. The role requires coordinating with facilities, IT, and staff while maintaining a professional and welcoming environment.

You will manage reception, scheduling, and administrative tasks across departments, ensuring health and safety compliance and a smooth office experience for all teams