Milan Office & Facilities Manager

Wmeagency; Lombardia; On-site; EUR 42,000 - 54,000; Full time

Job summary

IMG LIVE in Milan is seeking an Office Manager. You will be the first point of contact, manage front-desk duties, and coordinate office supplies, catering, and vendor relations. You will support facilities and IT teams and help maintain a productive, secure workspace.

Strong organizational skills and bilingual Italian/English are required. The role follows a 9:30am–6:30pm schedule, Monday to Friday, with potential for occasional extended hours to support events and Fashion Week tasks.

Qualifications

• Experience in an office management or reception role.
• Strong organizational and time-management skills.
• Excellent communication and customer-service abilities.
• Bilingual Italian and English is preferred.

Responsibilities

• Handle front-line reception duties and act as first point of contact.
• Coordinate office supplies, catering, and general admin tasks.
• Maintain relationships with suppliers and building management.
• Support IT and facilities for local issues and safety compliance.
• Support staff during events and peak periods, including late afternoons or weekends.

Skills

Office administration

Reception duties

Vendor coordination

MS Office

Bilingual Italian/English

Tools

MS Office Suite

Job description

IMG LIVE in Milan is seeking an Office Manager. You will be the first point of contact, manage front-desk duties, and coordinate office supplies, catering, and vendor relations. You will support facilities and IT teams and help maintain a productive, secure workspace.

Strong organizational skills and bilingual Italian/English are required. The role follows a 9:30am–6:30pm schedule, Monday to Friday, with potential for occasional extended hours to support events and Fashion Week tasks.