Milan-Based Executive Assistant to Investment Bankers

Bank of America; Milano; On-site; EUR 55,000 - 85,000; Full time

Job summary

Bank of America Corporation in Milan seeks an experienced Executive Assistant to support our Investment Banking team. You will manage complex schedules, coordinate domestic and international travel, and serve as a trusted partner to senior bankers, balancing priorities with confidentiality and professionalism.

You will collaborate with colleagues across the administrative team, maintain expense processes, and build strong relationships with clients and internal stakeholders in a fast-paced

Qualifications

• Previous experience as an Executive Assistant or senior Administrative Assistant, ideally within Investment Banking, Financial Services or a comparable professional environment.
• Demonstrable experience supporting senior executives in a fast-paced, high-performance environment.
• Excellent organisational and prioritisation skills, with the ability to manage multiple competing demands.
• A proactive mindset with the ability to anticipate needs, exercise sound judgement and work with a high degree of autonomy.
• Strong communication and relationship-building skills, with confidence interacting with senior stakeholders and clients.
• High levels of discretion, professionalism and attention to detail.
• Ability to remain calm, flexible and solutions-focused when priorities change.
• Strong Microsoft Office skills. Experience with Concur, Salesforce or corporate travel platforms would be advantageous

Responsibilities

• Manage complex diaries and coordinate internal and external meetings across multiple time zones.
• Coordinate domestic and international travel, including itineraries and last-minute changes.
• Proactively manage priorities, anticipate scheduling conflicts and respond effectively to changing demands.
• Manage inboxes and correspondence, identifying urgent matters and responding on behalf of senior Bankers where appropriate.
• Prepare and process expenses through Concur, ensuring compliance with Bank policies and accurate capture of Deal Related Expenses.
• Maintain accurate and timely call reports in Salesforce.
• Develop a strong understanding of the Bankers’ clients, transactions and priorities to provide informed and proactive support.
• Coordinate client meetings, senior management visits, events and off-sites.
• Build strong relationships with internal stakeholders, clients and other Executive Assistants.
• Handle sensitive and confidential information with discretion and professionalism.
• Partner with colleagues across the administrative team, providing support and coverage where required

Skills

Executive & Administrative Support

Complex Diary & Calendar Management

Planning & Prioritisation

Stakeholder & Client Management

Professional Judgement

Discretion & Confidentiality

Proactive Problem Solving

Relationship Building & Collaboration

Written & Verbal Communication

Adaptability & Attention to Detail

Tools

Microsoft Office

Concur

Salesforce

Job description

Bank of America Corporation in Milan seeks an experienced Executive Assistant to support our Investment Banking team. You will manage complex schedules, coordinate domestic and international travel, and serve as a trusted partner to senior bankers, balancing priorities with confidentiality and professionalism.

You will collaborate with colleagues across the administrative team, maintain expense processes, and build strong relationships with clients and internal stakeholders in a fast-paced