Executive Assistant

77-7777380 Default Company for Italy; Italia; On-site; EUR 65,000 - 90,000; Full time

Job summary

Bank of America Corporation in Milan is seeking an experienced Executive Assistant to support our Investment Banking team. You will manage complex calendars, coordinate international travel, and act as a trusted partner to senior bankers, ensuring smooth day-to-day operations.

You will work closely with internal stakeholders, maintain discretion with confidential information, and contribute to a high-performance, client-focused environment in the Global Corporate and Investment Banking division.

Qualifications

• Experience as an Executive Assistant or senior Administrative Assistant in investment banking or financial services.
• Proven ability to support senior executives in a fast-paced, high-performance environment.
• Excellent organizational and prioritisation skills with the ability to juggle multiple demands.
• Proactive mindset with strong judgement and autonomy.
• Strong communication and relationship-building with senior stakeholders and clients.
• High discretion, professionalism and attention to detail.
• Calm, flexible, and solutions-focused when priorities shift.
• Experience with Concur, Salesforce or travel platforms is advantageous.

Responsibilities

• Manage complex diaries and coordinate meetings across time zones
• Coordinate domestic and international travel and itineraries
• Manage priorities, anticipate conflicts and adapt to changes
• Oversee inboxes and correspondence, triage urgent matters
• Process expenses via Concur and ensure policy compliance
• Maintain timely call reports in Salesforce
• Develop understanding of clients and priorities to provide proactive support
• Coordinate client meetings, visits, events and off-sites
• Collaborate with administrative team to provide coverage

Skills

EA Support

Diary Management

Planning & Prioritisation

Stakeholder Management

Discretion

Autonomy

Problem Solving

Communication

Attention to Detail

Tools

Concur

Salesforce

Microsoft Office

Job description

Job Description

Job Title: Executive Assistant LOB: Global Corporate and Investment Banking Location: Milan

Company Overview At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day. Being a Great Place to Work and providing a culture of caring is core to how we drive Responsible Growth. We are intentional about fostering an inclusive workplace where every teammate has the opportunity to succeed, build a career and contribute to our shared success. This includes attracting and developing exceptional talent, recognizing and rewarding performance, and supporting our teammates' physical, emotional, and financial wellness through affordable, competitive and flexible benefits. We value the unique perspectives individuals bring from all backgrounds and career paths - whether shaped by military service, community college education, or a wide range of work and life experiences. These journeys foster resilience, leadership and innovation, strengthening our workforce and positively impact the communities we serve.

Bank of America is committed to an in-office culture that supports collaboration, engagement, and career development. Our approach includes clear in-office expectations, while providing an appropriate level of flexibility based on role-specific responsibilities and business needs. At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact.

Job Description

We are looking for an experienced Executive Assistant to join our Investment Banking team in Milan. Ideally, you will bring previous experience within Investment Banking, Financial Services or another fast-paced, client-facing professional environment. Supporting senior Bankers, you will act as a trusted and proactive partner, managing complex schedules and priorities while helping ensure the smooth running of their day-to-day activities. This is a highly visible role requiring excellent organisation, sound judgement and discretion. You will work closely with senior internal and external stakeholders and collaborate with colleagues across the administrative team and the broader organisation.

Responsibilities

• Manage complex diaries and coordinate internal and external meetings across multiple time zones
• Coordinate domestic and international travel, including itineraries and last-minute changes
• Proactively manage priorities, anticipate scheduling conflicts and respond effectively to changing demands
• Manage inboxes and correspondence, identifying urgent matters and responding on behalf of senior Bankers where appropriate
• Prepare and process expenses through Concur, ensuring compliance with Bank policies and accurate capture of Deal Related Expenses
• Maintain accurate and timely call reports in Salesforce
• Develop a strong understanding of the Bankers' clients, transactions and priorities to provide informed and proactive support
• Coordinate client meetings, senior management visits, events and off-sites
• Build strong relationships with internal stakeholders, clients and other Executive Assistants
• Handle sensitive and confidential information with discretion and professionalism
• Partner with colleagues across the administrative team, providing support and coverage where required

What we are looking for

• Previous experience as an Executive Assistant or senior Administrative Assistant, ideally within Investment Banking, Financial Services or a comparable professional environment
• Demonstrable experience supporting senior executives in a fast-paced, high-performance environment
• Excellent organisational and prioritisation skills, with the ability to manage multiple competing demands
• A proactive mindset with the ability to anticipate needs, exercise sound judgement and work with a high degree of autonomy
• Strong communication and relationship-building skills, with confidence interacting with senior stakeholders and clients
• High levels of discretion, professionalism and attention to detail
• Ability to remain calm, flexible and solutions-focused when priorities change
• Strong Microsoft Office skills. Experience with Concur, Salesforce or corporate travel platforms would be advantageous

Skills

• Executive & Administrative Support
• Complex Diary & Calendar Management
• Planning & Prioritisation
• Stakeholder & Client Management
• Professional Judgement
• Discretion & Confidentiality
• Proactive Problem Solving
• Relationship Building & Collaboration
• Written & Verbal Communication
• Adaptability & Attention to Detail

Good conduct and sound judgment is crucial to our long term success. It's important that all employees in the organisation understand the expected standards of conduct and how we manage conduct risk. Individual accountability and an ownership mind-set are the cornerstones of our Code of Conduct and are at the heart of managing risk well.

We are an equal opportunities employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender/sex, gender identity or gender reassignment, marital or civil partner status, race, religion or belief, colour, nationality, ethnic or national origins, membership of the Traveller community, age, sexual orientation, pregnancy or maternity, civil status, socio-economic background, responsibility for dependants, family status or physical or mental disability. The Bank selects candidates for interview based on their skills, qualifications and experience. We strive to ensure that our recruitment processes are accessible for all candidates and encourage any candidates to tell us about any adjustment requirements.

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. Responsible Growth is how we run our company and how we deliver for our clients, teammates, communities and shareholders every day. One of the keys to driving Responsible Growth is being a great place to work for our teammates around the world. We're devoted to being a diverse and inclusive workplace for everyone. We hire individuals with a broad range of backgrounds and experiences and invest heavily in our teammates and their families by offering competitive benefits to support their physical, emotional, and financial well-being. Bank of America believes both in the importance of working together and offering flexibility to our employees. We use a multi-faceted approach for flexibility, depending on the various roles in our organization. Working at Bank of America will give you a great career with opportunities to learn, grow and make an impact, along with the power to make a difference. Join us!

Partnering Locally

Learn about some of the ways Bank of America is making a difference in the communities we serve.

Global Impact

Learn about the six areas that guide Bank of America's efforts to help make financial lives better for customers, clients, communities and our teammates.

Opportunity and Inclusion

Each employee brings unique skills, background and opinions. We see opportunity and inclusion as our platform for innovation and a key component in our success.

Our Values

Learn about our four values that represent what we believe.