Legal Secretary

Career Legal; Milano; On-site; EUR 32,000 - 38,000; Full time

Job summary

Career Legal is seeking an experienced Legal Secretary for a 7-month fixed-term assignment in Milan. The role focuses on providing comprehensive administrative support to a growing international law firm’s Milan team.

Key duties include managing phone calls, calendars, and correspondence; drafting engagement letters; assisting with billing and onboarding; and ensuring confidential handling of documents and deadlines. Fluency in professional communications is essential.

Qualifications

• Experience as a legal secretary in a professional services setting.
• Strong organisation and calendar management abilities.
• Proficiency with legal documentation and billing support.

Responsibilities

• Answering phone calls, managing correspondence, and greeting clients.
• Scheduling and coordinating appointments, meetings, and conferences for lawyers.
• Maintaining calendars and reminding lawyers of deadlines.
• Assist with drafting Letters of Engagement and other documents.
• Billing and onboarding support for new clients and matters.
• Organising and maintaining documents in the electronic filing system.
• Travel arrangements for the legal team, including visas where needed.

Skills

Phone etiquette

Calendar management

Mail handling

Document drafting

Job description

Legal Secretary (7-month FTC)

Milan

32,000 – 38,000 Euros

My client, a leading international law firm are looking for an experienced Legal Secretary to join their growing Milan team on a fixed term basis.

Key Duties

• Answering phone calls, managing correspondence, and greeting clients.
• Scheduling and coordinating appointments, meetings, and conferences for lawyers.
• Maintaining calendars and reminding lawyers of important tasks and deadlines
• Inbox management
• Assisting in drafting of Letter of Engagements
• Coordinating with other staff and external agencies as required
• Organising couriers
• Travel arrangements for the legal team, including arranging visas where needed
• Preparing, typing, and formatting documentation into the firm house style
• Organising and maintaining documents in the electronic filing system
• Paper and digital archiving of documents following the firm’s policy and quality standards
• Proofread documentation as required
• Keep clear records on new business intake for the legal team
• Conducting research and compiling information for attorneys
• Assisting lawyers in preparing and assembling bundles
• Assisting with billing and accounting tasks, including preparing invoices and following up on payments
• Opening new matters and assisting with the onboarding process for new clients
• Keeping track of legal case timelines and informing lawyers of upcoming deadlines
• Managing case files and other records in a confidential manner