Hotel Operations Coordinator - Florence (m/f/d)

Numa; Firenze; On-site; EUR 28,000 - 38,000; Full time

Benefits offered by this job

Complimentary stay

Discounts on apartments

Team-building events

Job summary

Numa in Florence (Italy) is seeking an on-site Operations Coordinator to ensure every guest steps into a flawless environment. You’ll collaborate with Housekeeping, Maintenance, regional and central Ops, and our remote Guest Experience Team to keep our tech-enabled hotel model running smoothly and on-brand.

You thrive on attention to detail, proactive ownership, and hands-on engagement. Fluency in Italian (native/C2) and English (B2) is preferred, plus strong communication across on-site staff

Qualifications

• Fluency in Italian (native/C2) and English (B2).
• Strong attention to detail with guest-satisfaction focus.
• Hands-on ownership and proactive problem-solving.
• Excellent communication across on-site and remote teams.

Responsibilities

• Conduct daily room checks and coordinate with Housekeeping and Maintenance.
• Oversee daily operations: arrivals, briefings, and public areas.
• Spot, report, and fix discrepancies affecting guest experience.
• Manage stock, deliveries, and local compliance; assist ICT on-site.
• Keep internal knowledge up-to-date and communicate with remote GX team.

Skills

Italian (native/C2)

English (B2)

Job description

Hey there! We’re Numa, a forward-thinking hospitality brand redefining how people discover cities. We create spaces where simplicity meets innovation, offering thoughtfully designed rooms, studios, and apartments in the heart of Europe’s most vibrant neighbourhoods.

We’re not just transforming the guest experience—we’re revolutionizing the hospitality industry from the inside out. Our cutting-edge technology streamlines operations, delivering unparalleled value with no hidden fees—just real, quality experiences.

At Numa, we believe that travel should be curious and authentic, and we bring those same values to our work culture. As part of our team, you’ll experience a dynamic and supportive environment where creativity thrives, and your contributions make a real impact. We’re committed to fostering a diverse, inclusive, and equitable workplace where every voice is valued, and different perspectives fuel our innovation.

YOUR MISSION:

As an on-site Operations Coordinator, you are the lifeblood of our Numa properties. Your mission is to ensure every guest

steps into a flawless physical environment, rooted in clean, well-maintained, and perfectly on-brand spaces. Working

closely with Housekeeping, Maintenance, your regional and central Ops peers, and our remote Guest Experience Team, you act as the proactive eyes and ears of our tech-enabled hotel model.

Your Objectives:

In this role, you will:

• Obsess Over Guest Rooms: The guest rooms are your ultimate domain and primary focus. You are responsible for conducting rigorous daily room checks, executing improvement projects and working alongside Housekeeping and Maintenance to continuously elevate the quality of our spaces day-in and day-out, using our in-house developed tech-stack.
• Run Daily Operations: Monitor arrivals, run daily housekeeping briefings, and rigorously walk all public areas (lobbies, hallways, stairwells) to ensure they are pristine and guest-ready. Schedule and attend maintenance appointments, guarantee rooms are ready by check-in, ensure key guest amenities managed by external partners (like gyms or breakfast partners) run smoothly day-to-day, and execute key property projects flawlessly.
• Spot It, Report It, Own It: Proactively spot, report, and fix discrepancies before they impact the guest experience. Analyze our guests' reviews and conversations with Numa every day, identifying the root cause of on-site requests or complaints, and then work to fix them: fast, effectively, and with full follow-through.
• Structure Back of House: Keep the engine room running by managing efficient storage, proactively handling stock and deliveries and enforcing local compliance. Act as the physical hands on-site for our remote ICT team, assisting with tech troubleshooting as required.
• Keep The Team In The Loop: Over-communicate. You take responsibility for keeping the wider company and teams informed through consistently logging issues and escalating on site developments as required to allow us to proactively course correct. Manage property knowledge. Actively update internal databases, check online listings for accuracy and ensure our guest-facing digital information is on point so remote teams can always rely on the information they find and have the real-time context they need.

ABOUT YOU

We encourage you to apply even if you don't think you meet all of the below criteria. We care most that you are excited about the role and our mission, and are willing to learn. Ideally, you have:

• Italian native or C2 speaker & English B2
• A "Guest Obsessed" mindset with incredible attention to detail and an understanding of what needs prioritising when guest satisfaction is on the line.
• Extreme Ownership & Self-Starter Attitude: You don't say "not my problem" and don’t wait to be told what to do.
• You deal with issues and challenges head‑on—tackling what you can autonomously.
• A true hands‑on mentality: You are in your element when you are away from the desk and out interacting with the physical product.
• You aren't afraid to get your hands dirty when required - actively seeking out creative solutions to long-standing issues
• A highly structured approach to juggle BOH inventory, maintenance tickets, and daily briefings with housekeeping without losing your cool.
• Excellent communication skills to act as the seamless bridge between our remote GX team, local partners, and on‑site staff.
• A "Win Together" attitude: You know we are stronger as a sports team, working towards a common goal.

ABOUT OUR OFFER

• Empower your career: Thrive in a fast-paced, collaborative environment where your ideas help shape our future. Enjoy opportunities for professional growth and build a fulfilling career path.
• Experience our brand: Immerse yourself in the Numa lifestyle with a complimentary stay. Share the love with friends and family through exclusive discounts on our stylish apartments. Connect with a global community of colleagues at our inspiring team-building events.

Numa values the diversity of the people it hires and serves. Diversity at our company means fostering a workplace in which individual differences are recognised, appreciated, respected and responded to in ways that fully develop and utilise each person’s talents and strengths. We therefore welcome applications from people of all races, ethnicities, disability statuses, ages, religions, gender identities, and sexual orientations.

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