Global Office Services Intern: Travel & Admin Support

International Development Law Organization (IDLO); Roma; On-site; EUR 6,100 - 7,300; Full time

Job summary

IDLO seeks an intern to support the Office Services Unit within the Human Resources and Office Services Department in Rome. The role handles travel inquiries (international and domestic), coordinates with travel agents, arranges accommodations, and supports visa processing.

Under the Head of Office Services, you will update traveller profiles, assist in inventories, help organize conferences and retreats, and contribute to correspondence and reports using Word and Excel.

Qualifications

• Have completed, or be currently enrolled in, a postgraduate course of study at a university or equivalent higher education institution.
• Previous experience in office services or administration is desirable.

Responsibilities

• Support the HQ Travel Team on general inquiries related to international and domestic individual and group travel.
• Coordinate with travel agents to secure cost-effective itineraries in compliance with the applicable travel policy.
• Arrange, confirm, and process accommodation payments in compliance with applicable travel policies or corporate rates.
• Draft notes verbales and liaise with consulates to support visa processing.
• Update traveller profiles for IDLO staff, consultants, and guests.
• Assist in preparing and reviewing inventory lists for all IDLO offices
• Support the organization of conferences, workshops, and retreats.
• Edit, format, and contribute to correspondence, reports, documents, and presentations using word processing and spreadsheet tools.
• Perform other administrative duties as required.

Skills

Analytical skills

Communication skills

Organizational skills

Microsoft Office

Education

Postgraduate study or higher

Tools

GDS booking system

Job description

IDLO seeks an intern to support the Office Services Unit within the Human Resources and Office Services Department in Rome. The role handles travel inquiries (international and domestic), coordinates with travel agents, arranges accommodations, and supports visa processing.

Under the Head of Office Services, you will update traveller profiles, assist in inventories, help organize conferences and retreats, and contribute to correspondence and reports using Word and Excel.