Office & Admin Support Specialist – Rome

FAO; Roma; On-site; EUR 26,000 - 36,000; Full time

Job summary

FAO in Rome, Italy seeks an Office Assistant to support the Sustainable Animal Production, Feed and Genetics Branch. The role entails handling routine administrative tasks, coordinating meetings, and managing correspondence to keep workflows smooth and compliant.

Suitable candidates will have secondary education, 3 years of relevant experience, and strong MS Office skills, along with solid English language abilities to interact across teams and with external partners.

Qualifications

• Secondary school education required.
• Three years of relevant office support experience are expected.
• Working knowledge of English is required.
• Proficiency with MS Office and standard office equipment is essential.

Responsibilities

• Arrange appointments, receive visitors, screen emails and respond to routine requests.
• Provide office, protocol, administrative and logistics support for meetings and events.
• Process mail and follow up on actions accordingly.
• Draft routine correspondence and format documents to established standards.
• Initiate administrative tasks in corporate systems for procurement, finance and HR.
• Prepare purchase orders and support letters of agreement as needed.
• Coordinate travel and hotel arrangements for staff as required.
• Assist in vacancy announcements and consultant contracts processing.
• Maintain organized electronic and paper files and compile references for reports.

Skills

MS Office

Communication

Organizational skills

English language

Education

Secondary School Education

Tools

MS Office applications

Internet

Office equipment

Job description

FAO in Rome, Italy seeks an Office Assistant to support the Sustainable Animal Production, Feed and Genetics Branch. The role entails handling routine administrative tasks, coordinating meetings, and managing correspondence to keep workflows smooth and compliant.

Suitable candidates will have secondary education, 3 years of relevant experience, and strong MS Office skills, along with solid English language abilities to interact across teams and with external partners.