Global Office Services Intern - Travel & Admin Support

Idlo---International-Development-Law-Organization; Roma; On-site; EUR 5,700 - 7,700; Full time

Benefits offered by this job

Monthly stipend €600

Full-time internship (5 days a week)

Renewable up to 6 months

Job summary

Idlo---International-Development-Law-Organization seeks an intern to support the Office Services Unit within the Human Resources and Office Services Department in Rome. The intern will assist with travel coordination, visa processing, inventory, and event support, using MS Office tools.

The role requires postgraduate study or enrollment, English and Italian fluency, and strong organizational skills. The position offers a €600 monthly stipend for 3–6 months and a full-time schedule (5 days/week),

Qualifications

• Postgraduate studies completed or currently enrolled in a university program.
• Desirable prior experience in office services or administration.
• Strong writing and editing ability for business correspondence.
• Proficiency in MS Office suite and ability to draft documents.

Responsibilities

• Support HQ Travel Team with inquiries on international and domestic travel.
• Coordinate with travel agents for cost-effective itineraries following policy.
• Arrange and process accommodation payments per travel policies.
• Draft notes verbales and liaise with consulates for visa processing.
• Update traveller profiles for staff, consultants, and guests.
• Assist in preparing inventory lists for IDLO offices.
• Support organisation of conferences, workshops, and retreats.
• Edit and format correspondence, reports, and presentations.
• Perform other administrative duties as required.

Skills

Analytical skills

Synthesis skills

Strong writing

Interpersonal skills

Education

Postgraduate coursework or degree

Tools

Microsoft Office

GDS booking system

Job description

Idlo---International-Development-Law-Organization seeks an intern to support the Office Services Unit within the Human Resources and Office Services Department in Rome. The intern will assist with travel coordination, visa processing, inventory, and event support, using MS Office tools.

The role requires postgraduate study or enrollment, English and Italian fluency, and strong organizational skills. The position offers a €600 monthly stipend for 3–6 months and a full-time schedule (5 days/week),