Global Office Services Intern: Travel & Admin Support

IDLO - International Development Law Organization; Roma; On-site; EUR 6,100 - 7,300; Full time

Benefits offered by this job

Monthly stipend €600

Job summary

IDLO - International Development Law Organization in Rome seeks an intern to support the Office Services Unit within the Human Resources and Office Services Department. The role involves travel coordination, document drafting, visa support, and office administration in a fast-paced, multicultural setting.

The Intern will work under the Head of Office Services, gain exposure to travel policies, vendor coordination, and event organization.

Qualifications

• Postgraduate course of study completed or currently pursued.
• Previous experience in office services or administration is desirable.

Responsibilities

• Support HQ Travel Team on inquiries for international and domestic travel.
• Coordinate with travel agents for cost-effective itineraries per travel policy.
• Arrange and process accommodation payments per travel policies or rates.
• Draft notes verbales and liaise with consulates for visa processing.
• Update traveller profiles for staff, consultants and guests.
• Assist in inventory lists for IDLO offices.
• Support conferences, workshops and retreats organization.
• Edit and format correspondence, reports, documents and presentations.
• Perform other administrative duties as required.

Skills

Analytical skills

Clear writing

Document drafting

MS Office proficiency

Organizational skills

English fluency

Italian fluency

French knowledge

Education

Postgraduate coursework (enrolled or completed)

Tools

GDS booking system

Microsoft Office

Job description

IDLO - International Development Law Organization in Rome seeks an intern to support the Office Services Unit within the Human Resources and Office Services Department. The role involves travel coordination, document drafting, visa support, and office administration in a fast-paced, multicultural setting.

The Intern will work under the Head of Office Services, gain exposure to travel policies, vendor coordination, and event organization.