Project Assistant Intern

Ohmspace; Roma; Hybrid; EUR 7,800 - 10,000; Part time

Benefits offered by this job

Stipend €800/month

Job summary

Ohmspace in Rome is seeking a Project Assistant (Extracurricular Internship) to support administrative, financial, and operational activities across the company.

You will gain hands-on experience in cross-functional business processes, including documentation, meetings, travel and expense reporting, and onboarding, with mentorship and potential future opportunities.

Duration up to 6 months with €800 monthly allowance under Lazio regulations; applicants must have right to work in Italy.

Qualifications

• Master's degree in Business Administration (Economia Aziendale) or Management Engineering (Ingegneria Gestionale).
• Fluent Italian and English (written and spoken).
• Ability to draft internal procedures and structured documentation.
• Strong organisational skills and attention to detail.
• Excellent interpersonal and teamwork mindset.

Responsibilities

• Assist Administration and Finance activities including invoicing and documentation.
• Draft and update internal procedures and document workflows.
• Organise and archive administrative and financial records with traceability.
• Support meetings: agendas, minutes, and action item follow-up.
• Support travel arrangements and expense reporting per policy.
• Provide daily operational support and participate in internal training.
• Collaborate cross-functionally to improve coordination and efficiency.

Skills

Italian & English

Procedures drafting

Organizational skills

Communication skills

Team oriented

MS Office

Education

Master's in Business Admin or MEng

Tools

MS Office Suite

Digital tools

Job description

We are looking for a Project Assistant (Extracurricular Internship) to join our team in Rome and support the company's administrative, financial, and operational activities.

The role is highly cross-functional and provides exposure to core business processes, including administration, accounting support, process documentation, and internal coordination.

You will work closely with multiple teams, gaining hands‑on experience in structured business operations within a dynamic and fast-growing environment.

Key responsibilities and tasks

Administration and Finance Support:

Support the company's administrative and accounting activities, ensuring accurate management of financial documentation, invoicing processes, and compliance activities in coordination with external consultants and internal teams.

Main activities:

• Management of the active invoicing cycle through the company management system, including monitoring issuance and receipt of invoices via SDI
• Support in recording, verifying, and archiving accounting and fiscal documentation
• Periodic bank reconciliations and accounting reconciliations
• Support in tax and social contribution compliance activities (withholding taxes, taxes, and contributions)
• Monitoring correct accounting allocation by competence, including management of accruals, deferrals, and fixed assets
• Registration of invoices and support in the preparation of periodic accounting and financial reports for management

Process Development & Improvement:

• Support in drafting, structuring, and updating internal company procedures
• Contribution to the mapping and documentation of operational and administrative processes
• Support continuous improvement initiatives aimed at increasing efficiency and standardisation of internal workflows
• Collaboration in the development of structured and scalable business processes

Documentation and Archiving:

• Management and organisation of administrative, accounting, and corporate documentation
• Maintenance of digital and physical archives ensuring traceability, order, and accessibility
• Support in the preparation, formatting, and compilation of internal documents and administrative records
• Ensuring proper document version control and compliance with internal standards

Meetings and Internal Communication:

• Support in the organisation of internal meetings (agenda preparation, material collection, scheduling)
• Participation in meetings with department leads and operational teams
• Drafting, structuring, and sharing meeting minutes and key action points
• Support in ensuring follow-up and tracking of operational decisions

Travel and Expense Reporting:

• Support in the organisation of business travel and logistics
• Management and verification of expense reports in accordance with internal company policies
• Support in ensuring correct documentation and reimbursement workflows

Operational Support and Training:

• Daily operational support to administrative and finance activities
• Hands‑on involvement to build practical skills in business administration and management processes
• Participation in internal training sessions and structured on‑job learning activities
• Progressive autonomy in assigned tasks under supervision

Cross-Functional Support:

• General support to the team based on operational priorities
• Collaboration in internal projects and company initiatives
• Flexibility in supporting different departments based on business needs
• Contribution to the improvement of internal coordination and efficiency

Mandatory Qualifications and Skills:

• Master's degree in Business Administration (Economia Aziendale) or Management Engineering (Ingegneria Gestionale)
• Excellent command of Italian and English, both written and spoken
• Proven ability to draft internal procedures and structured documentation
• Strong organisational skills with excellent attention to detail
• Excellent interpersonal and communication skills, with a strong team-oriented mindset
• Proactive, responsible, and solution-oriented attitude
• Good knowledge of Microsoft Office Suite (Excel, Word, PowerPoint) and digital tools

Conditions & Benefits:

• Duration: Up to 6 months
• Allowance: €800/month (in accordance with Lazio regional regulations)

Additional benefits:

• Dynamic, innovative, and fast-paced working environment
• High learning exposure across multiple business functions
• Direct involvement in real operational and financial processes
• Structured onboarding and continuous mentoring
• Possibility of future employment: any permanent position will be evaluated based on performance and company needs during or after the internship

Culture:

• We are a small and fast-growing team, dedicated, smart, and focussed on our mission to innovate the space industry at every opportunity. We are an equal opportunity employer, and we value diversity. Let's build together a positive and enjoyable work environment! You're in the right place if you:
  • Embrace innovation and continuous learning, being open to new ideas and approaches.
  • Demonstrate adaptability and flexibility in a fast-paced, ever-changing environment.
  • Manage high-stress situations with prolonged mental concentration effectively.
  • Collaborate efficiently with cross-functional teams to achieve project goals and solve problems effectively.

Applicants must have the right to work in Italy and a valid passport.
We are committed to building a diverse and inclusive workplace free from discrimination.