Call for Interest - Office Assistant [Rome, Italy, G-4]

International Fund for Agricultural Development (IFAD); Roma; On-site; EUR 30,000 - 38,000; Part time

Job summary

The International Fund for Agricultural Development (IFAD) in Rome seeks an Office Assistant on a temporary assignment to support the OPV front office functions. You will contribute to administration, operations, communications and secretarial tasks to ensure smooth workflows and information management.

You will join the administrative team supporting the President and Vice‑President, operating under tight deadlines and high demand, while maintaining professional conduct and accurate

Qualifications

• High school diploma in Social Studies, Math, English language arts, Economics.
• At least three (3) years of progressively responsible secretarial and administrative experience.
• Knowledge of office work and administrative procedures is essential.
• Proficiency in English (4 - Excellent) is required. Good command of another UN language (Italian, French, Spanish, or Arabic) is desirable.

Responsibilities

• This is a temporary assignment to cover OPV front office functions and contribute to administration, operational, communications and secretarial support to enhance smooth workflows and information management.
• The Office Assistant reports to the Chief of Staff and Transformation Officer for day-to-day matters and to the Administrative Assistant of the President for overall performance and administrative matters to ensure the effective functioning of the Office of the President and Vice-President.

Skills

English proficiency

Administrative experience

Education

High school diploma

Job description

The International Fund for Agricultural Development (IFAD) is an international financial institution and a specialized United Nations agency dedicated to eradicating rural poverty and hunger. It does so by investing in rural people. IFAD finances programmes and projects that increase agricultural productivity and raise rural incomes, and advocates at the local, national and international level for policies that contribute to rural transformation.

The Office of the President and Vice-President of IFAD (OPV) provides strategic oversight and direction to the entire organization, including all decentralised offices and is responsible for IFAD's strategic leadership and all departments and offices report to it.

The Office also serves as the primary liaison with the Senior Executive Management Team and supports general governance of the organization. The Office of the President and Vice-President leads the strategic planning for the organization, as well as develops or champions new initiatives to improve organizational efficiency, visibility, and organization-wide leadership development.

OPV oversees the Corporate Services Support Group (CSSG) and supervises the Protocol Unit. The CSSG comprises the: (i) Office of Audit and Oversight (AUO), reporting to the President; (ii) Planning, Organizational Development and Budget Division (POB) reporting to the Vice‑President and (iii Ethics Office (ETH), a stand‑alone unit reporting administratively to the President.

Job Role

This is a temporary assignment(s) to cover OPV front office functions. Overall, s/he is accountable to contribute to the administration, operational, communications and secretarial support services to enhance the smooth running of the organizational unit and its workflows and management of information.

The incumbent will play a crucial role as a member of the administrative team of the Office of the President and Vice-President (OPV). This team aids the executive office to fulfil IFAD's corporate objectives and is expected to operate under pressure and tight deadlines.

The Office Assistant reports the Chief of Staff and Transformation Officer for day to day matters but reports directly to the Administrative Assistant of the President for overall performance and administrative matters to ensure the effective functioning of the Office of the President and Vice-President.

• High school diploma in Areas of Social Studies, Math, English language arts, Economics
• At least three (3) years of progressively responsible secretarial and administrative experience.
• Knowledge of office work and administrative procedures is essential.
• Proficiency in English (4 - Excellent) is required. Good command of another UN language (Italian, French, Spanish, or Arabic) is desirable.