Global Administrative & Coordination Assistant

UN Atlas; Roma; In loco; EUR 30.000 - 38.000; Tempo pieno

Descrizione del lavoro

UNICEF Rome is seeking an Administrative Assistant to provide essential administrative, coordination, and operational support to the Private Fundraising and Partnerships division. The role helps ensure smooth day-to-day functioning and enables teams to focus on outcomes for children.

Responsibilities include managing correspondence, scheduling meetings, travel arrangements, and records, coordinating events, and supporting reporting and knowledge management while ensuring compliance with UNICEF

Competenze

• High school diploma or equivalent; additional administrative training is a plus.
• Minimum of three years of relevant administrative or secretarial experience.
• Experience in an international organization is an asset.

Mansioni

• Provide comprehensive administrative support to assigned teams, including correspondence and records management.
• Schedule meetings, arrange travel, and maintain calendars with attention to detail.
• Coordinate meetings, workshops, and events, ensuring participants have needed information.
• Assist in preparing reports and presentations, ensuring accuracy and clarity.
• Support procurement processes and vendor communications for goods and services.
• Manage contract tracking and renewals, particularly at inter-agency level.
• Maintain efficient information management systems and document filing.

Conoscenze

Administrative Support

Office Management

Record Keeping

Meeting Coordination

Travel Arrangements

Information Management

Communication

Organizational Skills

Time Management

Stakeholder Coordination

Document Preparation

Procurement Support

Formazione

High school diploma or equivalent

Descrizione del lavoro

UNICEF Rome is seeking an Administrative Assistant to provide essential administrative, coordination, and operational support to the Private Fundraising and Partnerships division. The role helps ensure smooth day-to-day functioning and enables teams to focus on outcomes for children.

Responsibilities include managing correspondence, scheduling meetings, travel arrangements, and records, coordinating events, and supporting reporting and knowledge management while ensuring compliance with UNICEF