Global Office Assistant - Admin Support & Coordination

Food and Agriculture Organization of the United Nations; Roma; In loco; EUR 35.000 - 48.000; Tempo pieno

Descrizione del lavoro

The Office Assistant at the Food and Agriculture Organization of the United Nations in Rome coordinates and performs a wide range of office support and administrative tasks to ensure smooth running of the Office. Reporting to the Director of the Human Resources Division, the incumbent manages calendars, coordinates meetings and events, handles correspondence, and supports budgeting and document processing.

The role requires secondary education and at least four years of relevant experience, with

Competenze

• Secondary School Education.
• Four years of relevant experience in office/ management support.
• Languages: English (working knowledge) and another FAO language (intermediate).

Mansioni

• Screen requests for appointments and manage supervisor's calendar; receive visitors; respond to queries.
• Coordinate office support services for meetings and events; attend meetings; prepare minutes; arrange translations/proofs.
• Review, distribute and process mail and correspondence; draft responses; ensure document quality and formatting.
• Perform administrative duties including contracts, attendance, budgeting, and coordination with other units.
• Research and compile background information for reports and speeches; generate various reports.

Descrizione del lavoro

The Office Assistant at the Food and Agriculture Organization of the United Nations in Rome coordinates and performs a wide range of office support and administrative tasks to ensure smooth running of the Office. Reporting to the Director of the Human Resources Division, the incumbent manages calendars, coordinates meetings and events, handles correspondence, and supports budgeting and document processing.

The role requires secondary education and at least four years of relevant experience, with