Full time

Balich Wonder Studio s.r.l; Milano; On-site; EUR 63,000 - 84,000; Full time

Job summary

Balich Wonder Studio in Milan seeks a Project Manager I for Special Projects. You will oversee planning, budgeting, and production coordination for high-profile live events, ceremonies, and installations with a multinational team. The role requires travel and on-site leadership at our Milan HQ.

Ideal candidates bring extensive experience in large-scale productions, exceptional organizational skills, and strong collaboration across departments to ensure timely, on-budget delivery.

Qualifications

• Ten years of experience in large-scale events, ceremonies or live entertainment.
• Proven ability to manage complex workflows, budgets and schedules.
• Strong communication and interpersonal skills in international teams.

Responsibilities

• Manages the start-up phase of projects, defining planning, scheduling, task distribution and resource allocation.
• Scouts, hires, and appoints key project roles.
• Defines and monitors budgets and project costs throughout development and delivery.
• Manages project documentation including timelines, contracts, production plans, and reports.
• Liaises with creative, production, and technical teams for alignment.
• Supervises suppliers and freelancers to meet quality, timing and budget targets.
• Tracks milestones, identifies risks, and supports corrective actions.
• Assists in feasibility studies and supports proposals, budgets and planning materials.
• Maintains day-to-day communication with clients and stakeholders.
• Ensures compliance within internal processes and drives production efficiency.
• Supports on-site coordination during production and delivery phases.

Skills

Organizational skills

Budget tracking

Cross-functional collaboration

Communication

Multidisciplinary teamwork

Travel readiness

Education

10 years experience in production/project management

Tools

PM tools

Job description

Project Manager I Special Projects I Milan

EmploymentType: Full-time, based at BWS Milanheadquarters with international travels

SalaryRange: 63.000 –84.000 euro gross annual salary, depending on experience.

BalichWonder Studio is an integrated entertainment Group that conceives, produces,and delivers live experiences. We create visionary projects with long-lastingvalue , fromlarge-scale Ceremonies to immersive shows, events, brand experiences, anddestination experiences . With a multicultural teamof over 140 individuals from 20 countries, we operate through three divisionsand two companies in the Middle East, including our branches in the Kingdom ofSaudi Arabia (BWS-KSA) and Dubai, UAE (HQWS), serving the entire MEA Region. In2023, Balich Wonder Studio was acquired by Banijay to build a Media andEntertainment powerhouse, combining the strengths of an established contentgroup with our pioneering capabilities.

Role Overview

The BWS Special Projects Unit oversees BWS’s long-standing projects while leading the development andpre-production of new show formats, emotional masterplanning, and attractionconcepts. The Unit operates across multiple disciplines, including:

• Liveevents and ceremonies
• Ticketedshows, based on original IP
• Architectureand design of theatres and public spaces
• Temporaryand permanent artistic installations and exhibitions

We nurture each project from itsearliest conceptual stage, guiding it from an abstract opportunity into a fullyrealized production. Through a step-by-step process, we transform visionaryideas into tangible, impactful experiences.

The Project Manager works inclose collaboration with the Headof Production and the Executive Producer , supporting theoverall planning, production and management of the projects assigned to theSpecial Projects Unit. This role is central to the management of all operational, logistical, andfinancial aspects of each project, ensuring that schedules, budgets, andquality standards are met.

Acting as theoperational bridge between the creative vision and production execution, theProject Manager ensures smooth communication across departments, alignment withproject objectives, and timely delivery of milestones.

The idealcandidate combines strong organizational and analytical skills with a proactiveand solution-oriented attitude, capable of working in dynamic,multidisciplinary, and international environments.

Main Responsibilities

• Manages thestart-up phase of projects, defining planning, scheduling, taskdistribution and resource allocation.
• Scouts, hires, andappoints key project roles
• Defines and monitors budgets and project coststhroughout development and delivery, ensuring compliance with financialtargets.
• Manages projectdocumentation ,including timelines, contracts, production plans, and reports.
• Liaises with creative,production, and technical teams to ensure clear communication and operationalalignment.
• Supervises suppliersand freelancers ,ensuring deliverables meet quality, timing, and budget expectations.
• Tracks projectmilestones ,identifies potential risks, and supports the implementation of correctiveactions.
• Assists in feasibilitystudies and supports the preparation of proposals, budgets, and planning materials.
• Maintains day-to-daycommunication with clients and stakeholders , ensuring expectationsare managed and updates are shared effectively.
• Ensures compliance withinternal processes and workflows , contributing to continuous improvement ofproduction efficiency.
• Supports on-sitecoordination during production and delivery phases, ensuring high standards of execution.

Requirements

• 10 years of experience in production orproject management within large-scale events, ceremonies, or live entertainmentindustries.
• Proven ability tomanage complex workflows, budgets, and schedules.
• Strong organizationaland multitasking skills, with a keen eye for detail and deadlines.
• Excellent communicationand interpersonal skills, with a collaborative mindset.
• Proficiency in projectmanagement tools and budget tracking systems.
• Experience in workingwith multidisciplinary international teams.
• Flexibility,adaptability, and a hands-on approach to problem-solving.
• Availability to travel internationallyaccording to project needs.