Project Manager, Special Projects — Global Live Events

Balich Wonder Studio s.r.l; Milano; On-site; EUR 63,000 - 84,000; Full time

Job summary

Balich Wonder Studio in Milan seeks a Project Manager I for Special Projects. You will oversee planning, budgeting, and production coordination for high-profile live events, ceremonies, and installations with a multinational team. The role requires travel and on-site leadership at our Milan HQ.

Ideal candidates bring extensive experience in large-scale productions, exceptional organizational skills, and strong collaboration across departments to ensure timely, on-budget delivery.

Qualifications

• Ten years of experience in large-scale events, ceremonies or live entertainment.
• Proven ability to manage complex workflows, budgets and schedules.
• Strong communication and interpersonal skills in international teams.

Responsibilities

• Manages the start-up phase of projects, defining planning, scheduling, task distribution and resource allocation.
• Scouts, hires, and appoints key project roles.
• Defines and monitors budgets and project costs throughout development and delivery.
• Manages project documentation including timelines, contracts, production plans, and reports.
• Liaises with creative, production, and technical teams for alignment.
• Supervises suppliers and freelancers to meet quality, timing and budget targets.
• Tracks milestones, identifies risks, and supports corrective actions.
• Assists in feasibility studies and supports proposals, budgets and planning materials.
• Maintains day-to-day communication with clients and stakeholders.
• Ensures compliance within internal processes and drives production efficiency.
• Supports on-site coordination during production and delivery phases.

Skills

Organizational skills

Budget tracking

Cross-functional collaboration

Communication

Multidisciplinary teamwork

Travel readiness

Education

10 years experience in production/project management

Tools

PM tools

Job description

Balich Wonder Studio in Milan seeks a Project Manager I for Special Projects. You will oversee planning, budgeting, and production coordination for high-profile live events, ceremonies, and installations with a multinational team. The role requires travel and on-site leadership at our Milan HQ.

Ideal candidates bring extensive experience in large-scale productions, exceptional organizational skills, and strong collaboration across departments to ensure timely, on-budget delivery.