Front Desk & Administrative Coordinator

InterSystems; Milano; In loco; EUR 25.000 - 29.000; Tempo pieno

Vantaggi offerti da questo lavoro

Health Insurance

Lunch Vouchers

Descrizione del lavoro

InterSystems Italia is seeking a proactive front desk and administration professional to ensure a welcoming office environment. You will handle visitor reception, phone screening, scheduling, and general clerical tasks across teams.

The role requires strong organization, communication, and MS Office skills, with a professional demeanor and reliability in a fast-paced setting. Italian locale with an English-friendly office environment and standard full-time hours.

Competenze

• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Excellent communication skills, both verbal and written, with a professional and polished approach.
• Confident interpersonal skills, with the ability to interact effectively with a variety of stakeholders.
• Team-oriented mindset with a proactive and solution-focused attitude.
• High level of reliability, ownership and attention to detail.
• Comfortable working in a dynamic environment with shifting priorities.
• Proficiency in English.
• Good knowledge of Microsoft Office (Word, Excel, PowerPoint).

Mansioni

• Serve as the first point of contact for visitors and callers, ensuring a professional and welcoming experience both in person and remotely.
• Manage incoming calls efficiently, directing them appropriately or taking accurate messages and sharing them with relevant stakeholders.
• Coordinate meeting logistics, including scheduling appointments, conference calls and video meetings across internal and external participants.
• Support the overall office organization, ensuring common areas are consistently well-maintained and presentable.
• Oversee office supplies and vendor coordination, ensuring adequate stock levels at all times.
• Assist with office events, meetings and internal activities, including logistical support and coordination with external providers where needed.
• Manage incoming and outgoing correspondence, including mail, couriers and shipments.
• Provide general administrative support to teams across the organization as required.

Conoscenze

Organizational skills

Communication skills

Interpersonal skills

Team player

Reliability

Attention to detail

English proficiency

MS Office

Strumenti

Microsoft Office

Descrizione del lavoro

InterSystems Italia is seeking a proactive front desk and administration professional to ensure a welcoming office environment. You will handle visitor reception, phone screening, scheduling, and general clerical tasks across teams.

The role requires strong organization, communication, and MS Office skills, with a professional demeanor and reliability in a fast-paced setting. Italian locale with an English-friendly office environment and standard full-time hours.