Personal Assistant

Ambienta; Milano; On-site; EUR 42,000 - 60,000; Full time

Job summary

Ambienta is seeking a highly organized Personal/Executive Assistant to support partners in Milan. The role involves managing calendars, coordinating complex travel, handling communications, drafting documents, and maintaining professional relationships in an international, fast-paced environment.

Ideal candidates are proactive, discreet, and capable of working under pressure, with strong English and Italian skills. Experience in finance or banking is a strong plus.

Qualifications

• 2/3 years of experience in a personal/team assistant role
• Positive, dynamic and professional attitude
• Highly reliable, discreet, confidentiality is essential
• Strong organizational and time-management skills
• Precision, detail-oriented with ability to manage last-minute changes
• Proactive problem-solving and initiative-taking
• Flexible and collaborative with excellent written and verbal communication
• Fluent in English and Italian (both written and spoken)
• Background in financial or banking sector is a strong plus

Responsibilities

• Manage calendars, schedule meetings, and coordinate complex appointments and events
• Organize travel arrangements, including flights, accommodation and itineraries
• Screen and manage communications, including emails and phone calls
• Draft correspondence and prepare documentation with accuracy and attention to detail
• Manage client and stakeholder relationships with professionalism and discretion
• Support project management and ensure deadlines are met
• Prepare and process expense reports, invoices, and light bookkeeping tasks
• Collaborate with internal teams to facilitate smooth operations

Skills

Assistant experience

Proactive attitude

Discretion & confidentiality

Organizational skills

Time management

Detail orientation

Communication skills

Problem-solving

English & Italian fluency

Job description

Ambienta is a European investment manager, founded in 2007, pioneering sustainable investing in environmental champions across private equity, public markets, and private credit. With offices in Milan, London, Paris, Munich and Stockholm Ambienta manages over €4bn in assets and is backed by a global and growing investor base. The firm invests in companies driven by environmental megatrends and whose products or services improve Resource Efficiency or Pollution Control. Its science-driven approach identifies environmental champions of the real economy – businesses that deliver strong financial returns while generating measurable positive environmental impact.

An industry pioneer, Ambienta was one of the first UN PRI signatories in 2012 and attained B-Corp status in 2019. In 2020, Ambienta became IIGCC member and in 2023 committed to the Science-Based Targets initiative (SBTi). www.ambientasgr.com

Your role and responsibilities

By joining us, you will find a dynamic and stimulating corporate environment, where performance, initiative, and results are consistently recognized and rewarded.

In your role, you will provide essential support to our Partners, helping them manage their day-to-day priorities efficiently and smoothly.

We are looking for someone who is organized, proactive, and adaptable, with experience in structured, international environments — ideally within the financial or banking sector - and is used working in a fast-paced, demanding environment.

In this role, you will need to combine discretion, reliability, and problem-solving skills. You’ll be working closely with senior stakeholders, making sure their needs are anticipated and handled with professionalism.

Main tasks will include:

• Manage calendars, schedule meetings, and coordinate complex appointments and events
• Organize and oversee travel arrangements, including flights, accommodation and itineraries;
• Screen and manage communications, including emails and phone calls, ensuring timely responses;
• Draft correspondence and prepare documentation with accuracy and attention to details;
• Manage client and stakeholder relationships with professionalism and discretion;
• Support project management and ensure deadlines are met;
• Prepare and process expense reports, invoices, and light bookkeeping tasks;
• Collaborate effectively with internal teams across the Firm to facilitate smooth operations;

Your Skills

• 2/3 years of experience in a personal/team assistant role, ideally in structured international companies
• Positive, dynamic and professional attitude, with strong interpersonal skills
• Highly reliable, trustworthy, and discreet — confidentiality is essential
• Strong organizational and time-management skills, with a hands-on approach and ability to work under pressure
• Precise, detail-oriented, and able to manage last-minute changes effectively
• Proactive problem-solver who anticipates needs and takes initiative
• Flexible and collaborative, with excellent written and verbal communication skills
• Fluent in English and Italian (both written and spoken)
• Comfortable using technology and digital tools, with the ability to adapt to new systems quickly

Background in the financial or banking sector is considered a strong plus