Executive Assistant to C‑Suite (On-site, High-Impact)

Satispay; Lombardia; On-site; EUR 40,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Stock options

Meal vouchers

Relocation support

Professional development

Hybrid work

Unlimited PTO

Parental leave

Job summary

Satispay is seeking an Executive Assistant to act as the primary operations partner for our executives, combining a gatekeeper mindset with proactive, solution-focused work. You’ll assume responsibility for the seamless coordination of the executive’s professional life, ensuring calendars are optimized, meetings are documented, and critical information is ready well in advance.

You’ll also manage international travel, drive company-wide initiatives, and support a culture of excellence.

Qualifications

• 3–5 years in a high-pressure executive support or operations role.
• Fluent in Italian and English; maintains confidentiality.
• On-site presence required up to 5 days a week.
• Ability to anticipate problems and solve proactively.
• Experience in scale-up tech, finance, or consultancy helps.

Responsibilities

• Executive Calendar Management & Time Optimization – govern complex calendars for C-level executives and safeguard time for strategic work.
• Meeting Governance & Executive Briefing – deliver daily briefing packs and document minutes with action items.
• Global Travel & Logistics Coordination – plan and execute international travel and events.
• Corporate Operations & Culture Enablement – drive alignment on milestones, orchestrate All-Hands and recognition events.
• Executive Content & Materials Readiness – ensure decks and reports are ready 24 hours before use.
• Administrative & Operational Excellence – manage expense reporting, procurement, and document management.

Skills

Executive support

Anticipation & strategic thinking

AI tools proficiency

Communication & discretion

Flexibility & ownership

Tools

Google Suite

Slack

Notion

Job description

Satispay is seeking an Executive Assistant to act as the primary operations partner for our executives, combining a gatekeeper mindset with proactive, solution-focused work. You’ll assume responsibility for the seamless coordination of the executive’s professional life, ensuring calendars are optimized, meetings are documented, and critical information is ready well in advance.

You’ll also manage international travel, drive company-wide initiatives, and support a culture of excellence.