Culinary & F&B Administrative Lead

Rosewood Hotel Group; Roma; On-site; EUR 24,000 - 27,000; Full time

Job summary

Rosewood Hotel Group in Rome is seeking a Culinary & F&B Administrative Assistant to provide high-level administrative and coordination support to the Culinary and Food & Beverage teams, ensuring communication, documentation, follow-up and cross-department collaboration.

You will manage calendars, prepare reports and budgets, coordinate purchasing and invoices, maintain records, assist with staff administration and onboarding, and support events and menus with discretion and

Qualifications

• Experience in administrative, coordination or support roles within hospitality.
• Experience in Culinary, Food & Beverage or hotel operations is desirable.
• Strong proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Excellent command of English and Italian, both written and spoken.
• Strong numerical and administrative skills with reports, invoices and purchase documentation.
• Ability to manage multiple priorities and deadlines with high accuracy.
• Experience with hotel management, purchasing, scheduling or HR systems is an advantage.
• High school diploma required; hospitality or business-related degree preferred.

Responsibilities

• Provide comprehensive administrative support to the Culinary and Food & Beverage leadership teams.
• Manage calendars, meetings, appointments and departmental communications; prepare agendas, minutes and follow-up actions.
• Support preparation and maintenance of reports, presentations, forecasts and budgets.
• Coordinate purchase requests, invoices and expense reports with Purchasing, Finance and other hotel departments.
• Maintain accurate departmental records, filing systems, contracts, menus, price lists and operational documentation.
• Assist with staff administration, including attendance records, schedules, vacation planning and onboarding logistics.
• Coordinate internal meetings, tastings, events and operational activities with stakeholders.
• Assist with menu/beverage list updates and other F&B collateral in coordination with Marketing.

Skills

Administrative support

Coordination

Hospitality experience

Microsoft Office

English & Italian

Communication

Attention to detail

Multi-tasking

HR systems familiarity

Budgeting & reporting

Education

High school diploma

Hospitality degree

Business Administration degree

Tools

Excel

Word

PowerPoint

Outlook

Job description

Rosewood Hotel Group in Rome is seeking a Culinary & F&B Administrative Assistant to provide high-level administrative and coordination support to the Culinary and Food & Beverage teams, ensuring communication, documentation, follow-up and cross-department collaboration.

You will manage calendars, prepare reports and budgets, coordinate purchasing and invoices, maintain records, assist with staff administration and onboarding, and support events and menus with discretion and