Culinary & F&B Admin Coordinator — Hospitality Operations

Rosewood Hotel Group; Italia; On-site; EUR 24,000 - 27,000; Full time

Job summary

Rosewood Hotel Group in Italy seeks a detailed, organized Culinary & F&B Administrative Assistant to support leadership teams, coordinate calendars, prepare reports and manage purchasing and onboarding tasks. The role requires discretion, professionalism and strong communication with multiple departments.

The successful candidate will handle confidential information, assist with menus and collateral, and ensure smooth daily operations in a luxury hospitality setting.

Qualifications

• Experience in administrative, coordination or support roles.
• Hospitality or luxury hotel exposure is desirable.
• Strong Microsoft Office proficiency.
• Excellent command of English and Italian; extra languages are a plus.

Responsibilities

• Provide administrative support to Culinary and F&B leadership teams.
• Manage calendars, meetings and agendas, with follow-up notes.
• Prepare reports, forecasts and departmental documents.
• Coordinate purchase requests, invoices and expenses.
• Maintain records, menus and price lists.
• Support recruitment, onboarding and orientation of new associates.
• Coordinate internal meetings, tastings and events.
• Assist with menus, beverage lists and F&B collateral with Marketing.
• Monitor deadlines and action plans across departments.
• Communicate across Kitchen, Restaurants, Banqueting, Purchasing, Finance, T&C.

Skills

Administrative experience

Hospitality

English language

Italian language

Education

High school diploma or equivalent

Hospitality or Business degree (preferred)

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

MS Office

Job description

Rosewood Hotel Group in Italy seeks a detailed, organized Culinary & F&B Administrative Assistant to support leadership teams, coordinate calendars, prepare reports and manage purchasing and onboarding tasks. The role requires discretion, professionalism and strong communication with multiple departments.

The successful candidate will handle confidential information, assist with menus and collateral, and ensure smooth daily operations in a luxury hospitality setting.