Contract Coordinator – Milan (Bilingual IT/EN)

IQVIA; Lombardia; On-site; EUR 30,000 - 45,000; Full time

Job summary

IQVIA, Milan area-based contract administration specialist, is seeking an organized professional to manage end-to-end contract paperwork and amendments. The role requires weekly office presence in Milan and cross-functional collaboration to ensure accuracy and timely execution.

You will maintain tracking databases, generate reports, secure signatures, and archive documents while driving process improvements and data quality across contract workflows.

Qualifications

• 3 years’ experience in an administrative environment or equivalent combination of education, training and experience.
• Working knowledge of the clinical development process.
• Contract management experience.
• Exceptional organizational skills.
• Excellent communication skills (oral and written).
• Ability to work effectively in cross functional teams.
• Fluency in Italian and English.

Responsibilities

• Review, administratively finalize contracts and amendments (headers/footers/file name consistency).
• Print, assemble, and track contracts and amendments.
• Manage site mailings and other correspondence to sites as assigned.
• Secure appropriate signatures of contract documents via departmental processes.
• Update and maintain tracking databases with necessary relevant contract information.
• Run reports to find contracts and amendments still outstanding and then follow-up with them for signature.
• Run reports and monitor databases for data integrity and quality.
• Organize, store, archive, and retrieve files for contracts, payment documentation and other relevant documents.
• Maintain electronic repository of contracts and related documents.
• Archive documents to third party repository.
• Assist in data gathering and analysis.
• Recognize processes improvements and communicate as appropriate.

Skills

Contract management

Organizational skills

Communication

Cross-functional teamwork

Italian & English fluency

Job description

IQVIA, Milan area-based contract administration specialist, is seeking an organized professional to manage end-to-end contract paperwork and amendments. The role requires weekly office presence in Milan and cross-functional collaboration to ensure accuracy and timely execution.

You will maintain tracking databases, generate reports, secure signatures, and archive documents while driving process improvements and data quality across contract workflows.