Contract Coordinator - Sponsor dedicated - Milan based

IQVIA; Lombardia; On-site; EUR 30,000 - 45,000; Full time

Job summary

IQVIA, Milan area-based contract administration specialist, is seeking an organized professional to manage end-to-end contract paperwork and amendments. The role requires weekly office presence in Milan and cross-functional collaboration to ensure accuracy and timely execution.

You will maintain tracking databases, generate reports, secure signatures, and archive documents while driving process improvements and data quality across contract workflows.

Qualifications

• 3 years’ experience in an administrative environment or equivalent combination of education, training and experience.
• Working knowledge of the clinical development process.
• Contract management experience.
• Exceptional organizational skills.
• Excellent communication skills (oral and written).
• Ability to work effectively in cross functional teams.
• Fluency in Italian and English.

Responsibilities

• Review, administratively finalize contracts and amendments (headers/footers/file name consistency).
• Print, assemble, and track contracts and amendments.
• Manage site mailings and other correspondence to sites as assigned.
• Secure appropriate signatures of contract documents via departmental processes.
• Update and maintain tracking databases with necessary relevant contract information.
• Run reports to find contracts and amendments still outstanding and then follow-up with them for signature.
• Run reports and monitor databases for data integrity and quality.
• Organize, store, archive, and retrieve files for contracts, payment documentation and other relevant documents.
• Maintain electronic repository of contracts and related documents.
• Archive documents to third party repository.
• Assist in data gathering and analysis.
• Recognize processes improvements and communicate as appropriate.

Skills

Contract management

Organizational skills

Communication

Cross-functional teamwork

Italian & English fluency

Job description

Milan, Italy

Full time

R1575957

Job Overview :

Responsible for managing the end-to-end contract paperwork process. Responsible for contract process quality control and sending executed contracts and amendments as appropriate to third parties. Perform data entry and pull reports from tracking database(s). Contact third parties to follow-up on contract and amendment execution. File and update on-site paper files, as needed.

This role requires weekly presence in the office in Milan area

Essential Functions:

• Review, administratively finalize (headers/footers/file name consistency) watermark and protect contracts and amendments.
• Print, assemble, and track contracts, amendments, mass mail and other relevant documents.
• Manage site mailings and other correspondence to sites as assigned.
• Secure appropriate signatures of contract documents via departmental processes.
• Update and maintain tracking databases with necessary relevant contract information.
• Run reports to find contracts and amendments still outstanding and then follow-up with them for signature.
• Run reports and monitor databases for data integrity and quality.
• Organize, store, archive, and retrieve files for contracts, payment documentation and other relevant documents.
• Maintain electronic repository of contracts and related documents.
• Archive documents to third party repository.
• Assist in data gathering and analysis.
• Recognize processes improvements and communicate as appropriate.

Qualifications:

• 3 years’ experience in an administrative environment or equivalent combination of education, training and experience.
• Working knowledge of the clinical development process.
• Contract management experience.
• Exceptional organizational skills.
• Excellent communication skills (both oral and written).
• Ability to work effectively in cross functional teams.
• Must demonstrate innovative spirit, have strong interpersonal skills, and ability to accomplish substantial tasks with minimal supervision.
• Fluency in Italian and English.

IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at https://jobs.iqvia.com

IQVIA is committed to integrity in our hiring process and maintains a zero tolerance policy for candidate fraud. All information and credentials submitted in your application must be truthful and complete. Any false statements, misrepresentations, or material omissions during the recruitment process will result in immediate disqualification of your application, or termination of employment if discovered later, in accordance with applicable law. We appreciate your honesty and professionalism.

The potential base pay range for this role, when annualized, is €29,800.00 - €44,800.00. The actual base pay offered may vary based on a number of factors including job-related qualifications such as knowledge, skills, education, and experience; location; and/or schedule (full or part-time). Dependent on the position offered, incentive plans, bonuses, and/or other forms of compensation may be offered, in addition to a range of health and welfare and/or other benefits.

IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create connections that accelerate the development and commercialization of innovative medical treatments. Everything we do is part of a journey to improve patient outcomes and population health worldwide.

To get there, we seek out diverse talent with curious minds and a relentless commitment to innovation and impact. No matter your role, everyone at IQVIA contributes to our shared goal of helping customers improve the lives of patients everywhere. Thank you for your interest in growing your career with us.

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