Bids & Tenders Specialist

Abbott; Milano; On-site; EUR 42,000 - 60,000; Full time

Job summary

Abbott Laboratories in Milano seeks a detail-oriented Bids & Tender Specialist to support the preparation and submission of public tenders and commercial offers. You will work with Sales, Customer Service, and internal teams to drive opportunities and ensure compliant, timely submissions.

The role requires a minimum of 2 years in tender-related functions, strong English, and proficiency with MS Office. You will help maintain pricing, documentation, and records while collaborating across

Qualifications

• 2+ years in tender management, commercial admin, or related roles.
• Good command of English (written and spoken).
• Proficient with MS Office and digital tools.
• Strong organizational and time-management skills.
• Excellent attention to detail and reliability.
• Ability to manage multiple priorities and meet deadlines.
• Strong teamwork and communication skills.

Responsibilities

• Prepare and manage tender documentation, commercial offers, and related submissions.
• Analyze tender specs to support compliant, competitive submissions.
• Collaborate with Sales to evaluate products, pricing, and terms.
• Liaise with customers for clarifications on tender/offer details.
• Ensure accuracy and completeness of tender docs before submission.
• Communicate pricing updates and contract information to stakeholders.
• Maintain organized tender records per company policies.
• Identify process improvements for tender management.

Skills

Tender management

Commercial administration

Customer support

Teamwork

Attention to detail

Education

High School Diploma or University Degree

Tools

Microsoft Office

Job description

About the Role

We are looking for a detail-oriented and proactive Bids & Tender Specialist to join our team. In this role, you will support the preparation and submission of public tenders, commercial offers, and related documentation, ensuring accuracy, compliance, and timely execution.

You will work closely with Sales, Customer Service, and other internal stakeholders to help drive business opportunities and contribute to operational excellence.

Key Responsibilities

• Prepare and manage tender documentation, commercial offers, requests, and other customer-related submissions.
• Analyze tender specifications and requirements to support competitive and compliant submissions.
• Collaborate with Sales Representatives and Sales Managers to evaluate products, pricing, and commercial conditions.
• Liaise with customers when clarification is required regarding tender or offer details.
• Ensure the accuracy and completeness of tender documentation before submission.
• Communicate awarded tenders, pricing updates, and relevant contractual information to Customer Service and other stakeholders.
• Monitor and maintain pricing related to tenders, contracts, and private offers.
• Support internal teams with questions related to tender processes and contractual agreements.
• Maintain organized records and archives in line with company policies and procedures.
• Identify opportunities to improve documentation and tender management processes.

What You'll Bring

• High School Diploma or University Degree.
• At least 2 years of experience in tender management, commercial administration, customer support, or similar functions.
• Good command of English, both written and spoken.
• Strong proficiency with Microsoft Office and digital tools.
• Excellent attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong teamwork and communication skills.
• Integrity, reliability, and a proactive mindset.

Why Join Us?

• Be part of a collaborative and dynamic environment.
• Work cross-functionally with commercial and operational teams.
• Develop expertise in public tenders and commercial processes.
• Contribute to a business-critical function with direct impact on company performance.