Supplier, Contract & Licence Management Analyst

GloPros; Milano; On-site; EUR 45,000 - 65,000; Full time

Job summary

GloPros is seeking a meticulous Supplier, Contract & Licence Management Analyst to safeguard contract, budget, PO, and software licence data. You will proactively flag missing information and drive resolutions in an independent role with strong analytical focus.

In this position you will maintain renewal calendars, track budgets and POs, and support licence entitlements while ensuring data quality across systems. English proficiency is essential for collaboration across teams.

Qualifications

• Strong analytical and numerical skills required.
• Excellent attention to detail and accuracy in data.
• Comfort with financial and contractual information is essential.
• Ability to manage multiple activities simultaneously.
• Strong follow-up discipline and reliability.
• Experience communicating with international stakeholders.
• Ability to understand processes and work autonomously.
• Excellent command of English is mandatory.

Responsibilities

• Ensure contracts are stored with complete metadata in relevant repositories.
• Maintain contract start/end dates, renewal dates, and values.
• Update renewal calendars and flag expirations or missing data.
• Assist in renewal information preparation and documentation.
• Manage budget and savings tracker, with reconciliations to POs.
• Identify discrepancies and resolve missing or incorrect values.
• Maintain PO visibility and coordinate stakeholder follow-ups.
• Support software license management and SAM data accuracy.
• Produce data-quality checks and operational dashboards for KPIs.
• Act as first point of contact for routine supplier, contract, licence, and budget requests.

Skills

Analytical skills

Attention to detail

Financial information

Multitasking

Follow-up discipline

Stakeholder communication

Process understanding

English proficiency

Job description

Join our dynamic team as a Supplier, Contract & Licence Management Analyst, where you will play a pivotal role in ensuring the integrity and accuracy of our contract, budget, purchase order, and software licence information. This position calls for a proactive, analytical, and highly organized individual who thrives in an independent work environment. Your keen eye for detail will enable you to identify missing information, inconsistencies, and upcoming actions, driving them to resolution effectively.

Key Responsibilities

Contract & Renewal Management

• Ensure contracts are correctly stored in relevant repositories with complete and accurate metadata.
• Maintain critical information such as contract start/end dates, renewal dates, and values.
• Keep the renewal calendar in ServiceNow up to date at all times.
• Proactively flag upcoming expirations, missing documentation, and incomplete contract data.
• Assist in the preparation of renewal information and documentation.

Budget & Financial Control

• Manage the Supplier/Contract/License Management budget and savings tracker.
• Ensure all budget lines contain an accurate estimate and supporting information.
• Reconcile contracts, budget lines, and purchase orders.
• Identify and resolve discrepancies, such as missing POs or incorrect values.
• Support budget, forecast, and Last Estimate cycles.
• Validate monthly accruals calculated by Finance.
• Maintain visibility of committed versus expected costs.
• Help establish a reliable evidence trail behind budget assumptions.

Purchase Order Management

• Track the creation of necessary POs and their alignment with contracts/forecasts.
• Maintain visibility of open, missing, or incorrect POs.
• Proactively follow up with relevant stakeholders to address issues before they escalated.

Software Asset Management

• Support the maintenance of licence entitlements in SAM Pro.
• Update quantities, products, licence metrics, and commercial values following renewals or contract changes.
• Identify and rectify missing or outdated entitlement information.
• Maintain an accurate and current software compliance position.

Data Quality & Reporting

• Ensure accurate master data across contracts, licences, suppliers, budgets, and purchase orders.
• Conduct periodic data-quality checks and highlight inconsistencies.
• Maintain operational dashboards/KPIs that cover renewals, contracts, POs, budgets, and licence positions.
• Reduce reliance on fragmented and manually maintained Excel files where possible.

Operational Intake & Triage

• Serve as the first point of contact for routine supplier, contract, licence, invoice, and budget requests.
• Resolve straightforward issues independently.
• Escalate only those matters requiring commercial decisions, negotiations, governance decisions, or senior stakeholder intervention.

Process Improvement (Leveraging AI)

• Identify repetitive manual activities and propose streamlined working methods.
• Create and maintain standard trackers, templates, checklists, and operating procedures.
• Identify activities suitable for automation/AI over manual processes.

Savings/Value Tracking

• Maintain a structured record of sourcing exercises, negotiations, and commercial savings.
• Capture baseline, negotiated values, savings methodology, supplier, and supporting evidence.
• Ensure the information is readily available for management reporting.

Profile We are Looking For

Must-Have

• Strong analytical and numerical skills.
• Exceptional attention to detail.
• Comfort with financial and contractual information.
• Ability to manage multiple activities simultaneously.
• Strong follow-up discipline.
• Comfortable interacting with diverse stakeholders on an international scale.
• Ability to understand processes and operate autonomously.
• Excellent command of English.

Join us if you are ready to make a significant impact in supplier, contract, and licence management while thriving in a fast-paced and supportive environment!