Administrative & Office Asssitant - Stage, Milan (on-site)

Maka Language Consulting; Lombardia; On-site; EUR 7,800 - 10,000; Part time

Benefits offered by this job

Monthly internship allowance €800

Job summary

Maka Language Consulting in Milan is seeking an Administrative & Office Assistant Intern to support daily office operations, mail handling, and coordination with suppliers.

The role requires English at C1 level, a Bachelor's degree in Economics or related field, strong communication, and the ability to multitask and prioritize in a fast-paced team environment.

Qualifications

• Bachelor's degree in Economics, Business Administration, or a related field.
• Proficiency in English at C1 level or equivalent.
• Excellent language and numerical skills.
• Outstanding communication, networking, and interpersonal skills.
• Ability to multitask, prioritize tasks, and coordinate projects.

Responsibilities

• Support with daily office management.
• Mail delivery and handling.
• Communication and coordination with basic suppliers.
• Handling phone calls and emails.
• Welcoming visitors and guests.
• Restocking classrooms and office supplies.
• Filing and managing documents.
• Collecting signatures, health and safety documents, quotations, stationery, etc.
• Provide administrative support to Sales, Training, Content, and Marketing teams.

Skills

English proficiency

Interpersonal skills

Organization & multitasking

Communication skills

Problem solving

Education

Bachelor's degree in Economics or Business Administration

Job description

Maka is a multilingual communications solutions & training company supporting international organizations with high-quality content, localization, interpreting solutions, and training. Our mission is to help global brands grow, communicate effectively, and perform at their best. We are looking for a motivated Administrative & Office Assistant Intern in Milan on-site to join our team.

Maka is an equal opportunity employer. Diversity & Inclusion is part of our DNA and critical to our success. We foster a positive work environment that promotes inclusion, personal development, accountability, and teamwork.

About the Role

• Support with daily office management
• Mail delivery and handling
• Communication and coordination with basic suppliers
• Handling phone calls and emails
• Welcoming visitors and guests
• Restocking classrooms and office supplies
• Filing and managing documents
• Collecting signatures, assisting with health and safety documentation, quotations, stationery, etc.
• Providing administrative support to the Sales, Training, Content, and Marketing teams
• Proficiency in English (C1 level or equivalent) to communicate with international clients and colleagues
• Confident using technology
• Bachelor's degree in Economics, Business Administration, or a related field
• Excellent language and numerical skills
• Outstanding communication, networking, and interpersonal skills
• Ability to multitask, prioritize tasks, and coordinate projects
• Excellent organizational skills and attention to detail
• Proactive approach to decision-making and problem-solving
• Commitment to personal and professional growth
• On-site in Milan

Preferred Qualifications

• Fluency in a language other than English and Italian
• Previous work or study experience abroad
• Multicultural background

Employment Terms and Conditions

Our main office is located in Milan.

Employment Type: Internship / Traineeship

Contract Duration: 6 months, with opportunities for professional growth

Compensation: A monthly internship allowance of €800, in accordance with current regional regulations.

Working Schedule:

• Monday to Friday (on-site)
• 9:00 AM – 6:00 PM (including a 1-hour lunch break)

Education:

• Bachelor's degree (Required)