Workshop Incharge

J.R.MOTOR Company; Vapi; On-site; INR 450,000 - 600,000; Full time

Job summary

J.R.MOTOR Company in Gujarat, India is seeking an Operations & Spares Executive to coordinate day-to-day workshop repair flow, allocate jobs, and manage spare parts procurement for multi-brand cars and commercial vehicles.

You will maintain inventory accuracy, issue POs, negotiate with suppliers, track stock and returns, and ensure timely delivery while minimizing VOR hours. The role requires strong Excel and DMS proficiency, disciplined record-keeping, and clear reporting to management.

Qualifications

• Diploma or degree in Automobile/Mechanical Engineering or graduate in B.Com/B.Sc/BBA.
• 24 years of hands-on experience in automotive workshop coordination or parts management.
• Familiarity with OEM/OES brands (Bosch, Valeo, LUK, Mahle, Brembo, TVS).
• Proficiency in MS Excel/Google Sheets and Workshop DMS/inventory software.

Responsibilities

• Coordinate day-to-day workshop repair flow from job card opening to delivery.
• Procure parts, raise POs, negotiate terms with suppliers for parts, and track deliveries.
• Maintain stock accuracy and store management, perform weekly/monthly audits, and control returns.
• Handle scrap, core, and warranty returns and ensure proper disposition.
• Document and report daily job closures, backorders, and supplier payments to management.

Skills

Coordination

Inventory management

Supplier negotiation

Hindi & Gujarati language skills

Education

Diploma/degree in Automobile/Mechanical Engineering

Graduates in B.Com/B.Sc/BBA

Tools

MS Excel/Google Sheets

Workshop DMS

Job description

Job Overview

The Operations & Spares Executive coordinates day-to-day workshop floor repair flow, job allocation, spare parts procurement, inventory accuracy, and supplier order management across multi-brand passenger cars and commercial vehicles.

Key Responsibilities

1. Day-to-Day Workshop Repair Coordination

• Track active vehicles on the shop floor from job card opening to road test and final delivery.
• Coordinate with Service Advisors and Master Technicians to prioritize running repairs, periodic servicing, and major overhauls.
• Monitor job completion timelines to minimize Vehicle-Off-Road (VOR) hours and bottlenecks in service bays.
• Conduct visual checks to verify requested mechanical, electrical, and maintenance jobs are completed prior to billing.

2. Spare Parts Procurement & Vendor Ordering

• Source genuine OEM/OES and approved aftermarket parts based on technician demand and job estimates.
• Raise purchase orders (POs) daily with authorized distributors, local parts retailers, and Tier-1 suppliers.
• Negotiate pricing, delivery timelines, and credit terms for slow-moving or hard-to-find components.
• Track dispatch and transit updates for emergency/rush orders to prevent vehicle delivery delays.

3. Inventory Control & Store Management

• Maintain optimal stock levels for fast-moving items (engine oils, filters, brake pads, fluids, spark plugs, belts, and common suspension parts).
• Execute accurate parts inwarding by checking physical shipments against invoices/challans for part numbers, specifications, and physical damage.
• Issue spares strictly against valid Job Card numbers to prevent untracked parts leakage.
• Conduct regular weekly and monthly physical stock audits to reconcile physical inventory with software/ledger balances.

4. Scrap, Core & Returns Handling

• Process supplier returns for defective, mismatched, or transit-damaged components within vendor return windows.
• Manage warranty return items, old core units (such as alternators, steering racks, and starter motors), and scrap disposal procedures.

5. Documentation & Reporting

• Enter daily purchase, issue, and stock adjustment entries into the workshop management software/DMS or Excel register.
• Track daily parts purchase expenses, outstanding supplier payments, and pending backorders.
• Report daily job closure status, pending repair vehicles, and out-of-stock items directly to management.

Candidate Profile & Qualifications

• Education: Diploma or Degree in Automobile/Mechanical Engineering, or Graduate in any stream (B.Com/B.Sc/BBA).
• Experience: 24 years of hands‑on experience in automotive workshop floor coordination, spare parts management, or storekeeping (multi‑brand workshop, dealership, or commercial fleet setup preferred).
• Technical Knowledge: Strong familiarity with multi‑brand car and commercial vehicle mechanical assemblies, part catalogs, and OEM/OES brands (Bosch, Valeo, LUK, Mahle, Brembo, TVS, etc.).
• Computer Skills: Proficiency in basic MS Excel/Google Sheets and Workshop DMS/inventory management software.
• Languages: Working knowledge of Hindi and Gujarati; basic English for catalog navigation and invoices.