Warehouse & Stores Executive - Inbound Materials

Loopworm; Doddaballapura; On-site; INR 350,000 - 500,000; Full time

Benefits offered by this job

PF/ESI and insurance

Travel policy covered

Job summary

Loopworm is seeking a detail-driven inbound material controller to manage receipt, QC gating, and accurate stock for the plant. You will ensure batch tracing, proper storage, and timely materials availability for production, while coordinating with Quality, Procurement, and Finance teams.

The role also covers spares management and ERP postings. You will work on 6-day weeks with month-end peak periods, requiring strong Excel and ERP skills, plus experience in a manufacturing setting handling

Qualifications

• Graduate in any discipline or Diploma/Degree in Engineering.
• Extensive warehouse/inventory experience with at least 3 years in manufacturing.
• Experience in food, feed, edible oil, agri-processing, FMCG, or process manufacturing with batch-traceable material.
• Immediate to 30 days notice preferred.
• Hands-on ERP or Tally posting GRNs, issues, transfers, and subcontracting entries.
• Strong Excel skills with pivot tables and lookups.

Responsibilities

• Inbound receipt & material control: verify quantity, weight, and documentation for inbound items.
• Quality gating: coordinate QC sampling and quarantine until clearance.
• Rejections & claims: manage binning, location mapping, and FIFO/FEFO.
• Finished goods intake: accept FG into warehouse against production batches and record stock.
• Replenishment & spares: maintain reorder levels and a spares catalogue.
• Store procurement: raise indents, solicit quotes, and place POs in coordination with procurement.

Skills

Excel

ERP/Tally

Coordination

Ownership

Education

Graduate in any discipline

Diploma/Degree in Engineering

Tools

Tally ERP

Job description

Purpose of the Role

Loopworm turns silkworm pupae into LoopMeal and LoopOil and every kilogram that comes through the gate has to be counted, checked, and tracked right, or the whole plant runs blind. This role owns that: the inbound half of the plant's material flow, from a supplier truck arriving to material being issued correctly to production. A parallel role owns outbound dispatch; together you hold one clean, reconciled stock position for the plant. If you like a job where the numbers either tie out or they don't and you're the one who makes them tie out this is built for you.

What You’ll Own

Inbound receipt & material control - Receive all incoming raw material, packing material, consumables, chemicals and engineering spares against purchase orders; verify quantity, weight, condition, batch and documentation before acceptance. Record gross, tare and net weights for every inbound vehicle and escape variances against supplier documents.

Quality gating - Coordinate incoming QC sampling with the Quality team for pupae and critical materials (protein, fat, moisture, ash, FFA, TVBN); hold material in quarantine until cleared so no unreleased material reaches production. Ensure every consignment is traceable to a supplier lot and an internal batch number.

Rejections & claims - Run binning, location mapping, stacking, labelling, FIFO/FEFO rotation and segregation of all material categories including quarantined stock; maintain storage conditions for moisture-sensitive material and prevent contamination, pest ingress, spillage and pilferage. Issue against indents so consumption is booked to the correct batch and cost centre.

Finished goods intake -Take bulk-packed and consumer-packed finished goods into the warehouse against production batch records, verify count and weight, allocate storage, and hold an accurate FG stock position up to the point of dispatch.

Replenishment & spares - Maintain minimum, maximum and reorder levels for consumables, chemicals, packing material and critical engineering spares; raise indents before stock-outs, not after. Maintain a spares catalogue with equipment mapping, criticality and lead times so a breakdown never waits on a part that should have been on the shelf.

Store procurement - Procure factory consumables, chemicals, engineering spares, safety items and general store material within approved limits; float enquiries, compare quotations, negotiate rates and place purchase orders in coordination with AVP Procurement. Build an approved vendor base, track vendor performance, and develop alternates for single-source items.

Inventory accuracy - Run daily/weekly cycle counts and full monthly physical verification; close every variance with a documented root-cause correction, not an adjustment entry. Reconcile receipts, issues and closing stock against production consumption and support the monthly material-balance review. Manage subcontracting material issue, receipt and reconciliation including yield and loss accounting. Flag slow-moving stock monthly with a liquidation plan.

ERP, documents & MIS - Post same-day ERP/Tally entries for GRN, purchase orders, issues, stock transfers, subcontracting and adjustments. Keep POs, invoices, e-way bills, delivery challans, GRNs, QC clearances, gate entries and issue slips filed and retrievable. Publish daily stock, weekly consumption and reorder, and monthly closing, ageing and store-spend MIS. Support statutory, GST, feed-safety and customer audits with lot-to-batch traceability.

What We’re Looking For

• Graduate in any discipline (B.Com, B.Sc., BBA/BBM) or a Diploma/Degree in Engineering
• 58 years in warehouse, stores, inventory, or store-procurement roles, with at least 3 years in a manufacturing plant
• Experience in food, feed, edible oil, agri-processing, FMCG, or process manufacturing where material is QC-sampled and batch-traceable
• Notice period: immediate to 30 days preferred
• Hands-on ERP or Tally experience — personally posting GRNs, issues, transfers, and subcontracting entries
• Strong Excel skills — pivot tables, lookups, and building a reconciliation unaided
• Experience supervising contract labour in a store/warehouse setting
• Preferred: IIMM/CII/CSCP certification; ERP rollout exposure; familiarity with GST, e-way bills, and job-work procedures; working knowledge of Kannada
• 6 days a week on a general shift, with flexibility built in around month-end closing and peak inbound days, so you know when the pace picks up and when it settles

Skills & Competencies

• Accuracy under volume — stays right when trucks, indents, and production calls all land at once
• Systems discipline — treats the ERP as the source of truth and posts in real time, not at month-end
• Coordination — Production, Quality, Procurement, Finance, and Maintenance all depend on this role daily
• Ownership — escalates early and follows through to closure, never leaves an item unreconciled

What’s in it for you

• Real financial security — PF, ESI/insurance, and other benefits as per company policy, so you're covered beyond just the paycheck
• Travel taken care of — company travel policy covers you, so field/site visits don't come out of your pocket

How We Work at Loopworm

• Freedom and responsibility — we tell you the outcome and the constraints, then get out of your way. No micromanagement. You own the result.
• Honesty over comfort — bad news should travel fast. We'd rather hear about a problem the day it happens than a polished story a month later.
• Numbers, not opinions — decisions are made on data; bring the arithmetic with your proposal