Walk-in | Tender Executive

Aura Biotechnologies; Chennai; On-site; INR 500,000 - 750,000; Full time

Job summary

Aura Biotechnologies in Chennai is seeking a detail-oriented Tender Coordinator to identify and track tenders, prepare and submit bids, and coordinate document flow across departments. You will manage compliance, filings, and e-procurement steps to win opportunities.

The role requires meticulous record-keeping, collaboration with Sales, Finance, QA, Regulatory, and timely follow-up on bid results. Experience with GST/PAN is helpful; onboarding and training provided.

Responsibilities

• Identify and track relevant tenders from government portals, hospitals, healthcare institutions, and other procurement platforms.
• Review tender documents, eligibility criteria, technical specifications, and commercial terms.
• Prepare and submit tender applications, quotations, and supporting documents within the specified deadlines.
• Coordinate with Sales, Finance, Regulatory Affairs, Quality Assurance, and other departments to collect the required documents.
• Maintain company documents required for tender submissions, including GST, PAN, company registration, product certificates, and other applicable approvals.
• Prepare technical and commercial bids according to tender requirements.
• Manage EMD (Earnest Money Deposit), tender fees, bid security, and other applicable requirements.
• Handle online tender submission through government e-procurement portals and GeM, wherever applicable.
• Follow up on tender status, bid opening, technical evaluation, purchase orders, and award notifications.
• Maintain a database of submitted tenders, deadlines, results, and upcoming opportunities.
• Ensure compliance with tender conditions and company procedures.
• Coordinate with customers and government departments for tender-related clarifications and documentation.

Job description

1. Identify and track relevant tenders from government portals, hospitals, healthcare institutions, and other procurement platforms.
2. Review tender documents, eligibility criteria, technical specifications, and commercial terms.
3. Prepare and submit tender applications, quotations, and supporting documents within the specified deadlines.
4. Coordinate with Sales, Finance, Regulatory Affairs, Quality Assurance, and other departments to collect the required documents.
5. Maintain company documents required for tender submissions, including GST, PAN, company registration, product certificates, and other applicable approvals.
6. Prepare technical and commercial bids according to tender requirements.
7. Manage EMD (Earnest Money Deposit), tender fees, bid security, and other applicable requirements.
8. Handle online tender submission through government e-procurement portals and GeM, wherever applicable.
9. Follow up on tender status, bid opening, technical evaluation, purchase orders, and award notifications.
10. Maintain a database of submitted tenders, deadlines, results, and upcoming opportunities.
11. Ensure compliance with tender conditions and company procedures.
12. Coordinate with customers and government departments for tender-related clarifications and documentation.